Programs Officer (MEAL/ information management)

                                                                                   Role Profile

Core Job Information

Job Title: Programs Officer (MEAL/ information management)

Team: MEAL Team

Reporting to: MEAL  Manager

Number of direct reports:0

Location: ARM Offices - Beirut

Number of working hours/ week: 40 hours per week

Contract Type: Full time  - 1 year 

About ARM

Anti-Racism Movement (ARM) is a non-governmental organization working to dismantle systemic racism and achieve social, economic, and gender justice for migrant workers and racialized groups in Lebanon since 2011. ARM envisions a just society where all migrants enjoy decent living and working conditions with a mission to achieve social, economic and gender justice for all migrant workers and racialized groups in Lebanon. The Migrant Community Center (MCC) is a safer space for migrants living under Kafala. MCC works with migrant domestic workers to improve their living and working conditions and build their capacities to self-advocate for their rights as agents and leaders of change. Its programs include community-building, capacity-building, psychosocial wellbeing, community-led initiatives, and advocacy.

Job Purpose

Support with the implementation and management of feminist MEAL systems for ARM’s data collection, analysis, and all other MEAL related needs, with a specific focus on information management. 

Job details

The jobholder's responsibilities include but are not limited to the following tasks: 

• ARM data management system focal point as part of Monitoring, Evaluation and Accountability and Learning responsibilities:  Responsible for managing the database and other data collection systems, supporting the teams in collecting their data and ensuring that their submissions are accurate and, timely, routinely cross-checking the data for internal validation with the teams and individually, extracting, analyzing and visualizing relevant information from the system for internal and external reporting purposes, assisting in the development of and implementing an improved MEAL and reporting system and other tasks related to the system as they deem necessary. .
• Managing the monthly team reporting process, including checking submissions, maintaining sheets/ dashboard, booking meetings and supporting teams with reporting challenges and analyzing their overall data in order to set and track their work plans. 
• Data quality management focal point: routinely monitor the data reported by ARM teams to ensure that data is accurate and enables an adequate extraction of trends and patterns that answer the learning areas set by each team. Coordinate with the MEAL Manager on any inconsistent or problematic data reported and suggest mitigations and solutions.  
• Database and timeline maintenance: updating MEAL and grants databases and folders, keeping track of donor requirements and deadlines for reporting, keeping all shared documents and folders up to date and organized, and leading or supporting on all other information management tasks.
• Means of verification focal point: In parallel to the data management system in place, ensuring that all supporting documents needed for the verification of implementation of the data on and off the database are well documented, archived and are accessible whenever needed for internal and external auditing purposes. 
• Proposals and grants management: Supporting the Fundraising Manager, Accounting Manager and Programs Manager with all phases of the fundraising and grant management related to Monitoring, Evaluation, Accountability, Learning, and data collection/management.
• Donor Reporting: leading on (or supporting) on all tasks related to external reporting and data analysis and visualization, as well as ad hoc donor inquiries and requests (presentations, meetings, context and project updates). 
• Supporting in creation of surveys and leading on digitizing them in a way that prevents data entry errors and eases data analysis. 
• Supporting the Programs Team in their other tasks and duties when needed. 

Communication & Work Relationships

Internal Communication

• Regular contact with the MEAL Manager, Programs Officers, Fundraising Manager, Accounting Manager, Programs Manager.
• Regular Contact with MEAL/reporting focal points within each ARM team (Advocacy, Casework and MCC).
• Occasional contact with the Head of Programs.

External Communication

• Occasional contact with individual private donors and fundraisers
• Occasional contact with donor team members (MEAL, project officers, monitoring partners, etc.)
• Occasional contact with entities of ARM data management system (consultant, firm, focal points, etc,)

Framework, Boundaries, and Decision Making Authority

The jobholder suggests possible solutions to the MEAL Manager for final decision-making and takes necessary actions once approved. 

Qualifications 

Education

University degree, preferably in Computer Science, Computer Engineering, Software Development, Information Management Systems, Statistics, Social Sciences, Business Administration, or related field.

Experience required

• At least 4 years of experience plus bachelors-level degree, OR 2-3 years experience plus masters-level degree in information/data management, reporting, MEAL, accounting, or project development and budgeting in the nonprofit sector.
• Experience in and/or knowledge of activism, anti-racism and feminism in theory and practice, and/or working directly with oppressed groups using feminist ethics is preferred. 

Knowledge, Skills, and Abilities

• Knowledge and understanding of human rights and migration issues, and the situation of migrant workers in Lebano

Technical Skills:

• Excellent command of Microsoft Excel, and SQL, R, or Python
• Excellent command of spoken and written English, spoken Arabic. 

Soft Skills:

• Full commitment and adherence to ARM's mission and vision and a feminist leadership framework 
• Proven ability to handle confidential information with discretion.
• Excellent interpersonal and communication skills, teamwork.
• Excellent organizational skills and attention to detail.
• Very good time management skills, proactive, flexible, self-motivated.

      We strongly encourage you to apply if you are from a marginalized community or racially underrepresented group and if you have lived experience alongside the skillset we're looking for.

Timeline

• Application deadline: 18/02/2024
• Starting date: March 2024

Recruitment Process

Long-listed candidates will be notified and asked to select a time slot to complete a written test. The candidate will complete the test and email it back within the allocated time.

Short-listed candidates will be notified within a week  of the test date and asked to select a time slot for an interview with two ARM staff members.

The selected candidate will be notified within one week of the interview date.

Due to the volume of applications, please note that unsuccessful candidates will not receive an email informing them that they were not selected.