Administrative Assistant- QITABI 3

Organization Summary    

RTI International is an independent, nonprofit research institute dedicated to improving the human condition.  Our staff of nearly 6,000 works in more than 75 countries—tackling hundreds of projects each year to address complex social and scientific challenges on behalf of governments, businesses, foundations, universities, and other clients and partners. Through independent research and science-based programs, we are making positive impacts on people and communities around the world. Our diverse team embraces challenges in an inclusive atmosphere that values work-life balance and creates global opportunities for career development. If you’re looking for a dynamic workplace culture, comprehensive benefits, and opportunities to grow, join our team and discover the RTI Difference.   

Division Summary 

IDG’s International Education Division supports education development around the world by strengthening education policy, management and practice in order to achieve measurable improvement in teaching and learning. From our well-established reputation in education system strengthening, to innovative work in early grade assessment and learning, RTI is improving education quality, relevance and efficiency through implementation of projects funded by USAID, The LEGO Foundation, Bill and Melinda Gates Foundation, and other donors and clients.   

Project Summary 

USAID/Lebanon has recently awarded RTI a $97 million USD, five-year Cooperative Agreement to build on nearly a decade of investments in the education system under Quality Instruction Towards Access and Basic Education (QITABI) 1 and 2. The purpose of QITABI 3 is to further strengthen education service government systems to yield student learning improvements across all of Lebanon’s public schools (first and second shifts) and in select low cost private schools that are vulnerable and economically disadvantaged. The activity will target an estimated 350,000 girls and boys in over a thousand of Lebanon’s public schools and vulnerable, economically disadvantaged low-cost private schools and will support the education system’s overall capacity to plan, budget, deliver, monitor, evaluate and institutionalize quality educational services by providing in-depth technical assistance to the Center for Educational Research and Development (CERD) and the Ministry of Education and Higher Education (MEHE).  

Position Summary 

RTI is currently seeking applicants for the position of Administrative Assistant in Beirut, Lebanon. This position will report to the Senior Finance and Operations Director.    

Your primary responsibilities will include but not be limited to: 

• Greet office guests, manage all incoming calls, and oversee the management of the physical office. 
• Receives and distribute incoming mail and coordinate outgoing mail including courier services   
• Manage maintenance of office equipment.  
• Liaise with program staff on logistic and supplies needs.  
• Coordinate travel arrangements for staff and consultants as required for project activities, including flight reservations, accommodation, visas, transport, and other logistics.  
• Support scheduling for meetings, events, and workshops and coordinate logistical needs.  
• Coordinate office procedures including repairs of office and equipment.  
• Perform other administrative duties as assigned.  

Qualifications: 

• High School Diploma.  
• Proven capacity to work under pressure, meet deadlines, and set priorities.  
• High level of personal and professional integrity, motivation to perform at one’s best.  
• Proficiency in computer technologies.  
• Excellent interpersonal communication, team player, ability to maintain confidentiality and compliance.  
• Strong leadership and decision-making skills.  
• Strong reporting and writing skills.  
• English language skills preferred.   

Skills 

• Corporate Writing 
• Data Capturing 
• Scheduling 
• Document and Records Management 
• Filing 
• Office Administration 
• Project Support