Grants and Compliance Officer

AT OXFAM, WE WON’T LIVE WITH POVERTY.
Together we can end extreme poverty for good. Will you join us?
GRANTS AND COMPLIANCE OFFICER

FUNDING TEAM

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Shaping a stronger Oxfam for people living in poverty.

ABOUT OXFAM
Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.
Oxfam GB is a member of the international confederation Oxfam.

OUR TEAM
Oxfam in Lebanon is a complex programme of longer-term partnerships with Lebanese communities, gender and women’s rights organisations and Palestinian partners, overlaid by the Syria crisis humanitarian response. The programme currently focuses on Humanitarian response to the refugee crisis (WaSH, Protection and Cash), and is also expanding to longer-term programming in Gender & Climate Justice, Economic Justice, and Active Citizenship & Governance. The country programme currently works with a diversified portfolio of private and institutional donors.
The Funding Team at Oxfam Lebanon leads on the fundraising and management of the funds required for the implementation of programmes under the Country Strategy. A wide range of sources of funding – including multilateral and bilateral agencies and donors – are constantly sought to ensure the sustainability of operations. Concurrently, the quality of ongoing grants must be maintained for the implementation of quality interventions adhering to both donor and Oxfam standards and regulations. Grants Management is therefore crucial to successful fundraising and the establishment of long-lasting relations with donors and partners.
The Funding Team supports Programme, Support and Influencing Teams in understanding and meeting donor requirements and puts in place the adequate tools to ensure proper grants management including: contract summaries, reporting timelines and overviews, reporting flow-charts, and key donor guidelines. The Funding Team is also available to provide capacity building of Project Managers and Oxfam’s partners on reporting, donor compliance and grant management processes.

JOB PURPOSE
The Grants Officer is part of the Funding Team and works together with the Grants and Compliance Manager under the supervision of the Business Development and Funding Coordinator. He/she is responsible for supporting the management of grants in Oxfam in Lebanon’s portfolio. This includes grants management and compliance, information and system management, and new business development. He/she’s key duties will be supporting with grant management, Crimson system updates and maintenance  and in general providing support to the Grants and Compliance Manager and the Business Development and Funding Coordinator, as needed.

CORE DETAILS
Location:
Beirut

Internal Grade:
D2

Contract type:
Fixed Term
Hours of work: 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage

This role reports to:
Business Development and Funding Coordinator

Staff reporting to this post:
None

Annual budget for the post:
Overseeing approximately EUR 14 million in restricted grants

Key relationships/interactions:
Programme Teams, Support Teams, Oxfam Affiliates, Regional Platform, EA Node MENA

Screening checks:
All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

KEY RESPONSIBILITIES
Grants Management and Compliance
• Supports the Grants and Compliance Manager in the review and submission of high-quality financial and narrative reports. Works with Programme, Logistics and Finance staff to continuously improve the quality of Oxfam's reporting;
• Contributes to project kick-off meetings from a compliance perspective.
Information and Systems Management
• Manages the CRIMSON system as the main tool for donor contract management; maintaining up-to-date allocation, income, reporting, and other contract records;
• Maintains restricted funding information systems and records on donor contracts and income data (hard and softcopies);
• Collaborates with Finance and Programmes to align CRIMSON allocations, OPAL budgets and PeopleSoft expenditure, ensuring that all variances are rectified in a timely manner;
• Leads on review and preparation of OPAs and review and signature of donor contracts;
• Contributes to regional monitoring reports, particularly on compliance and system maintenance issues.
• Ensures proper filing of all project documents (proposals, amendments, reports, etc). in the Funding Team folder on Box.
• Leads the preparation of relevant documents for donor due diligence processes and liaises with Affiliates accordingly;
• Coordinates closely with the EA Node and the OGB Programme Systems, Reporting Team.

New Business Development
• Contributes to the development and submission of high-quality project proposals to donors, including providing information on donor requirements and submission schedules and preparing support/administrative documents;
• Ensures that funding files, both electronic and paper, are complete and kept up-to-date.

Other
• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

SKILLS, EXPERIENCE AND KNOWLEDGE
Essential
• Graduate in the following disciplines: Finance, Business administration, Computer science, Social Science, International Relations.
• At least 1 year of experience and knowledge of planning for, securing and managing funds from institutional donors, including significant experience of donor compliance and donor liaison for donors such as the EU, GAC, AICS, UN Agencies, and Danida;
• Sound skills in donor contract management and donor compliance;
• Proven skills and experience in reporting;
• High level of attention to detail and analysis to ensure that donor compliance and reporting meets Oxfam’s and donor’s high standards;
• Self-motivated, target-driven and an entrepreneurial approach to contract management
• A team player with highly developed interpersonal, influencing and relationship skills;
• Excellent communication skills – both written and verbal (English and Arabic);
• Good administrative and numerical skills and attention to detail;
• Knowledge of NGO programming;
• Good personal organizational skills, including time management, and ability to meet deadlines and work under pressure;
• Proficient in MS Office applications, specifically Word and Excel

Desirable
• Knowledge or experience of Oxfam’s programme work;
• Knowledge of Oxfam GB’s internal contract management system;
• Good knowledge and awareness of issues related to Oxfam’s strategic objectives and theories of change;
• Strong proven ability to identify and articulate strategic and policy issues through effective oral and written briefs

Key Attributes
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible
Organisational Values
• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences
Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.
At Oxfam, our job descriptions provide a guide to what might be expected in the role. Along with our strategy the job profile is used to help to shape specific objectives for employees. Employees are supported to deliver these objectives and they are annually assessed against them as part of the Oxfam performance review process. This job profile is not incorporated into the employment contract.

HOW TO APPLY
Apply online
• Go to: for external applicants:
https://jobs.oxfam.org.uk
• For internal applicants:
https://jobs.oxfam.org.uk/internal
• Search for the vacancy using the reference number
• Complete the online application process
• Ensure you submit your application before midnight (GMT) on the closing date. Unless a different time is specified in the advert.
What will I need
• Each recruitment is unique and you will need to follow the instructions part of the online application process. You will usually be asked to provide:
• Your personal contact details
• The details of your referee(s)
• Details on how you meet the skills, experience and knowledge that are required for this role
Support and help
• Look at our how to apply section for helpful tips
http://www.oxfam.org.uk/what-we-do/about-us/working-at-oxfam/how-to-appl...
• Technical glitch? If you have any issues when submitting your application please contact
[email protected]
• We are unable to accept prospective application but you can sign up for our job alerts here
https://jobs.oxfam.org.uk/alertregister/
Oxfam is a Disability Confident Employer. Should you be unable to submit your application online and would prefer an alternative method please contact our recruitment team.
HOW TO FIND OUT MORE ABOUT US
Find out about everything we do - http://www.oxfam.org.uk/what-we-do
Get a feel of what it is like to work at Oxfam - http://www.oxfam.org.uk/what-we-do/about-us/working-at-oxfam/life-at-oxfam
Find out more about our pay & benefits - http://www.oxfam.org.uk/what-we-do/about-us/working-at-oxfam/what-oxfam-...

FOLLOW US
OXFAM LEADERSHIP COMPETENCY FRAMEWORK - For your infortmation only. Please use criteria in the ‘skills, experience and knowledge’ section to demonstrate your suitability for the role. Competencies Description
Decisiveness
We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing
We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility
We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building
We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening
We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
Mutual Accountability
We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity
We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking
We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
Strategic Thinking and Judgment
We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting
We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self-Awareness
We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling
We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.