Admin And HR Assistant

SMEX is recruiting a full-time admin and HR assistant to manage office stock, handle procurement activities, and ensure that the HR operations run smoothly on a daily and long-term basis.

Admin and Procurement

• Maintain office inventories and coordinate equipment maintenance and repairs
• Managing petty cash and making payments
• Maintaining office systems and workflows, including updating project files physically and online
• Book flights and accommodation as and when needed
• Organize, schedule, and take minutes of meetings
• Distribute and store correspondence, online and offline (e.g., letters, emails, and packages)
• Assist in the selection of appropriate suppliers and contractors to promote good procurement practice
• Assess with internal team members (operational staff) to determine procurement needs, quality, and delivery requirements
• Prepare and draft the procurement documentation of the organization and projects
• Coordinate with accounting on project-related expenditures
• Undertakes other admin duties as required 

Human Resources

• Implement faithfully the organization’s existing HR policies and procedures based on best practices and in coordination with the senior team
• Manage the talent acquisition process, including recruitment, interviewing, and hiring qualified staff in collaboration with department managers to understand the skills and competencies required for openings.
• Define job positions for recruitment, advertise the vacancy, manage the interview process, conduct reference checks, extend job offers
• Ensure the smooth running of HR-related administrative tasks, such as contracts, timesheets, social security registration, leave management, and payroll administration
• Support in developing and implementing new policies and SOPs that align with the organization’s goals and objectives (admin, HR, etc.)
• Provide staff with orientation and updated guidelines
• Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required
• Ensure that the organizational chart and staff’s contact information, including staff’s personnel files are updated regularly
• Coordinate with the legal advisor on all legal issues related to the employees
• Perform other relevant tasks as assigned by the Executive Director

Qualifications

• Bachelor’s degree in Business or HR or any other relevant university degree
• At least two years of related experience in HR and admin, preferably with an NGO
• Solid knowledge of office procedures and capacity to develop and implement new ones
• Good understanding of the social and economic Lebanese context and the Lebanese market
• Proficiency on G-suite
• Excellent interpersonal/communication skills
• Capable of working both individually and as part of a team while being self-motivated and taking initiative
• Excellent English and Arabic communication and writing skills
• Detail-oriented with great attention to the quality of work
• Flexible, willing to perform other relevant duties
• Familiarity with SMEX’s core work
• Knowledge of digital rights is a strong asset 

Kindly apply by filling out this form.