Cash For Work Project Manager

Cash For work Project Manager

JOB DETAILS

LOCATION: Beirut, Lebanon

CONTRACT TYPE: Fixed term, one year

JOB FAMILY: Programmes

ONE OXFAM GRADE:  C       ZONE: 2

DEPARTMENT:

GLOBAL PROGRAMMES                                                                         

TEAM: Governance and Economic Justice  

SALARY:  As per scale

HOURS: 40 (FTE)

FLEXIBLE WORKING

‘We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

DEPARTMENT PURPOSE: The programme aims to reduce the overall state of inequality in Lebanon through a multi-structural approach that empowers individuals (e.g. girls, boys, women, and men – including youth), as well as groups (e.g. Local Civil Society Organizations (CSOs), Community Based Organizations (CBOs), feminist collectives) to achieve the following interlinked goals: 1) actively influence the processes by which public policies are made, 2) protect the basic social, economic, civil, and political rights of all citizens, specially marginalized groups (e.g. Syrian and Palestinian refugees, People with Disabilities (PWD), Lesbian Gay, Bisexual, Transgender, Queer plus (LGBTQ+), and migrant workers), and 3) facilitate access resources to strengthen their economic and social resilience.

TEAM PURPOSE: Oxfam in Lebanon is increasingly working at local, national and international levels to “ensure that women and men are protected and empowered to enjoy their basic rights and access services enabling them to live in dignity within a more equitable society.” To achieve this vision, Oxfam in Lebanon implements activities under two main programmatic pillars, which are the Governance and Economic Justice pillar and the Humanitarian Pillar. 

The Economic Justice program strives to ensure that marginalised women and men, especially youth, are empowered to cope with the effects of economic poverty and have greater access to and control over   productive   economic   resources   for   sustainable   poverty   reduction and   lessened   aid dependency.

The project “Qadreen: Generating temporary employment opportunities for vulnerable communities affected by the multiple crisis in Minieh-Donnieh, North Lebanon” is a project funded by the Italian Agency for Development Cooperation that will be implemented by Oxfam in the municipalities of Bqaa Sifrine and Bqarsouna in Donnieh area in the North Governorate. The project implementation will last 12 months.

JOB PURPOSE: Oxfam In Lebanon is looking for an experienced Project Manager to lead the implementation of the activities, ensure quality and respect of Oxfam’s and the donor’s procedures, and to coordinate with the donor and other relevant stakeholders.

The Project Manager will be responsible for the effective management of the intervention, relationships with the partner organisation, manage the intervention throughout the project cycle, including budget management (including expenditure planning and expenditure monitoring), lead in preparing and developing high quality programme plans, including MEAL and procurement plans, progress and donor reports, ensure appropriate monitoring and project quality, and enhance internal and external learning and representation.

JOB REPORTS TO

Economic Justice Program Manager

ROLES REPORTING TO THIS JOB

None

BUDGET RESPONSIBILITY

858,101 €

GEOGRAPHICAL SCOPE

Tripoli and Minnieh - Donnieh Caza

IMPACT

The initiative aims to improve access to income, resilience and social stability in the Municipalities of Bqarsouna and Bqaa Sifrine through the creation of temporary employment opportunities and the improvement of community infrastructure, with a focus on environmental protection and gender dynamics.

KEY STAKEHOLDERS

Influencing team, programme teams, fundraising team and finance team, Municipality Focal Point, Oxfam affiliates and wider confederation.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Project Cycle Management & Programme Quality (45%)

• Develop overall programme guidance in terms of work plans/budget work plans, spending plans, MEAL plans, procurement plans
• Work closely with the Oxfam technical coordinators and support staff to provide appropriate guidance and managerial support to implement the project in line with the objectives laid out in the donor approved proposal
• To report regularly, verbally and in writing to the Economic Justice Program Manager on regular basis on programme progress
• To lead in preparing mid-term and final reports for the donor in collaboration with partners, project staff, technical coordinators, Funding Coordinator, support teams. Ensure narrative reporting and financial accounting meet Oxfam and donor’s requirements
• Support and promote programme quality and project strengthening activities e.g. data management, project quality meetings, learning events and partnership reviews
• Ensure Oxfam’s Programme Management system OPAL, is updated and relevant for the programme in question
• Monitoring and evaluating the project regularly, ensuring partners’ and community participation as appropriate, as well as accountability towards communities
• Follow up on MEAL activities and findings ensuring that learning from monitoring and evaluation is included and strategies and programme implementation are adapted accordingly
• Ensure that risk management and contingency planning is included at all stages of the programmes
• Ensure project activities have the appropriate visibility in compliance with donor requirements and procedures.

Budget & Financial Management (25%)

• Actively participate in monthly financial review meetings to plan and monitor the budget expenditure, review procurement and spending plans, and ensure funds are spent within the time frame acceptable to Oxfam and the donor and ensuring rules and regulations of Oxfam are adhered to;
• Review actual financial performance against the budget, and explain variances on a regular basis;
• Ensure that donor contractual requirements are fulfilled, including by partners, with particular reference to the Grant Agreement and internal regulations, throughout the entire project period;
• Responsible for overseeing activity and financial progress against project partnership agreements;
• Responsible for ensuring appropriate monitoring (financial, technical, implementation) of the partner;
• Lead on initiating relevant procurement processes, with support from Logistics, in line with programme spending and procurement planning.

Representation & Advocacy (15%)

• Serve as primary project representative to donor and other local and international stakeholders, responsible for addressing all project matters
• Develop and maintain positive relations with relevant ministries and other government counterparts, donors, and other relevant external stakeholders
• Assist with the coordination of visits of donors, and/or partners related to the project
• Facilitate effective working relations with colleagues around communications, policy and advocacy issues and concerns, ensuring evidence-based programmatic input into policy and media messaging
• If needed, lead on organizing events, such as joint advocacy, research, project launch etc., coordinating closely with the policy and media team.

Reporting & Communication (15%)

• Monitor program implementation and ensure regular reporting by the partner
• Review and approve final donor reports based on inputs from the partner
• Establish and maintain clear lines of communication with project staff and ensure internal communication is effective;
• Provide technical assistance, as needed, to the partner on financial compliance and reporting
• Support the Finance officer to receive, consolidate, prepare and submit regular financial reports to the donor;
• Ensure partner is submitting timely financial and narrative reports in line with donor and Oxfam system requirements.

CORE DIMENSIONS (see Standard Role Profiles)

• Commitment to the values and objectives of Oxfam;
• Diplomacy, tact and negotiating skills;
• Good interpersonal, influencing and communication skills, ability to build relationships with a variety of stakeholders (local partners, municipalities, etc.).
• Proven team leadership and ability to work independently as required.
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL  

• Self-Awareness 
• Vision Setting 
• Accountability

In addition:  

• Minimum 3 years professional work experience in international humanitarian/ development work (specifically in managing programmes in the livelihoods sector) in Lebanon
• Evidence of project cycle management experience, including strategic planning, budgeting, reporting, monitoring & evaluation
• Demonstrated technical expertise and experience in local economic development, livelihoods and/or social cohesion programming
• Experience in implementing projects involving local organisations as implementing partners
• Experience in implementing Cash for Work/ temporary employment projects
• Experience in working with local authorities, rural community leaders and local organizations
• Good knowledge of developing and implementing monitoring systems to track the effectiveness of programmes and an ability to build cooperative, professional relationships with donors, partners and peer organisations
• Demonstrated project, program and human resource management experience, including in working with local partners
• Commitment to equal opportunity and gender policies. Demonstrated experience in integrating gender and diversity issues into programmes.
• A bachelor’s degree (post-graduate strongly preferred) in international relations, business administration, management, human rights, social sciences or related field
• Proven analytical and strategic planning skills
• High-level communications and people skills
• Excellent writing and communication skills
• Professional fluency in written and spoken English and Arabic

Desirable

• Technical Expertise and experience in temporary employment intervention
• Knowledge of the Italian Agency for Development Cooperation procedures
• Knowledge of Conflict Sensitivity and Safe programming principles
• Strong MEAL experience, including in complex programmes with high-profile evaluations.

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.