(1) Admin Officer

The Friedrich-Ebert-Stiftung (FES) is an international non-profit organization committed to the values of social democracy and is the oldest of Germany's political foundations. In the Middle East and North Africa, FES opened its first office in 1966 in Lebanon. FES currently maintains offices in ten countries of the region. FES cooperates with a wide range of partner institutions representing civil society and the political sphere in order to establish platforms for democratic dialogue, organize conferences, hold workshops and publish books and policy papers on current political questions related to the subject.

The Admin Officer manages the efficient functioning of the project administration and also maintains public relations. He/She works directly under the supervision of the project director, whom he/she assists. He/She supports equally the programme managers in the logistical implementation of activities.

Admin related responsibilities:

• directly assists the project director in the planning, coordination and management of his schedule
• collects offers and places orders for utilities in the office;
• maintains personnel files;
• settles and/or supervises the settlement of all sorts of administrative affairs with Lebanese authorities;
• collects, documents and regularly updates all relevant information (regulations, procedures, contacts and steps undertaken) in this respect; this may include required translation;
• maintains project files and files mail, correspondence and physical as well as electronic documents and databases according to current rules and regulations;

Communications related responsibilities:

• supervises the layouting, regular upload and updating of all publications and public relation material on the FES website and any social media channels according to FES corporate identity, norms and communication strategy;
• keeps planning documents updated accordingly;
• coordinates the publishing of a video series on regional and national social media platforms;

Required Profile

• Highly motivated individual with a minimum of three years of relevant work experience handling communications-related responsibilities; preferably with a University Degree;
• Self-directed multi-tasker with strong programme management and organizational skills, ability to prioritise and perform duties with an attention to detail in a fast-paced environment with a problem-solving attitude;
• Solution-focused team player; team player with the confidence to take the lead and guide other employees when necessary;
• Ability to establish and maintain efficient relationships with colleagues, partner organisations, public and government personnel, as well as service providers;
• Outstanding communication skills; excellent written and verbal skills in Arabic and English, preferably French, knowledge of German is an asset;
• demonstrated creativity and proficiency in content marketing and publishing;
• comprehensive operational knowledge and understanding of social media platforms, their respective participants, and how each platform can be deployed; experience in publishing videos is an advantage;
• Proficiency in relevant IT and software application including social media, website management and database systems;
• Commitment to mission of FES and the values of social democracy;

Conditions

Status: local employee with fixed-term contract (according to the
duration of the project, extendable in case of continuation of the Foundation’s
project activities in Lebanon).

Contract Type: Full-time 

Beginning: March/April 2022; a probation period of three months
applies.

Duration: commitment for 2 years (extendable).