Finance & Human Resources Manager

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Being responsible for quality and timely
accounting for the whole mission e.g. cash procedures, bank accounts,  receipts and supporting documents, electronic
data entry, consolidation of overall mission accounting, monthly closing
process and documents, ensuring strict respect of deadlines and strict
compliance to MSF guidelines, financial standards and procedures.

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Coordinating and overseeing the monthly and
yearly closing of accounts and balance sheet, and reporting the mission's
accounting statement through monthly and weekly reports, in order to verify the
evolution of project finances and provide information about them

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Coordinating and overseeing the payment of tax
liabilities in order to comply with legal obligations.

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Planning and supervising, in close coordination
with the HR department, the associated processes (recruitment,
training/induction, evaluation, potential detection, development and
communication) of the staff under his/her responsibility in order to ensure
both the sizing and the amount of knowledge required and to improve people's capabilities

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Is the technical reference for any
accounting-related issue including compliance with MSF financial standards and
procedures, legal compliance, training and support on the MSF accounting
software / system

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Know labour legislation in force in mission
country; keep her/himself informed of any amendment made in labour legislation
by regularly checking legislation sources and/or regularly meeting with lawyer,
other local authorities at this level;

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Know all MSF policies, procedures, tools,
standards and principles regarding all staff’ (national, international, regional,
etc.) working conditions, benefits and remuneration, job profiles and function
grids, health coverage, etc., adapts them to the Mission reality and ensures an
equitable, efficient, transparent, fair and accountable implementation by all
relevant staff throughout the Mission.

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Is responsible for the proper implementation
and follow up of internal regulations and terms of employment con-tracts of all
national staff, ensuring that all staff is employed in the frame of fair labour
conditions, and according to local legislation, MSF HR vision, values and
principles.

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In close collaboration with HRCo, ensures
regular administrative meetings with all staff throughout the mission take
place in order to ensure they are aware and respect their rights and duties and
to inform them of any change in Labour legislation and general employment
framework which may affect them (i.e. legal amendments, changes in local
practices, new HR-Admin policies or procedures, amendments to Internal
Regulations, etc.).

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Is responsible to ensure that all functions and
job profiles at Mission level meet with the Mission’s function grid ap-proved
by HQ and are aligned with MSF Standard Job Profiles and Function Grid, and
that any new function or amendment to an existing one (including significant
changes in responsibilities and/or mixing existing functions) are requested in
advance to HRCo and HRO/REHUCO for previous validation by HQ. Identifies
deviations and shares them with HRCo in order to draw an action plan in case
corrections are needed/convenient.

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Is responsible to ensure that National Staff
remuneration (salary, post adjustments, compensations, final settlements, etc,)
and benefits (holidays, leaves, social coverage, health coverage, etc.) meet
with the Mission’s salary grid validated by HQ, Internal Regulations and HR
policies, ensuring MSF acts as a responsible employer at any time.

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In close coordination with the Financial
Coordinator, ensures fulfillment of national legislation regarding employees’
taxes and social security at Mission level, checks that monthly declaration
forms for taxes and employee/employer social security contributions are correct
and sends them to the Financial Department.

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Informs HRCo in case a legal risk is detected
within her/his area of responsibilities and suggests actions to take in order
to prevent it. Follows up employees’ claims and keeps HRCo informed at any
time.

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Support, in close coordination with the HR
Coordinator, the project line managers in detecting training needs, in properly
evaluating people performance and in potential identification, in order to
improve people capabilities, and their end results contribution to mission
goals.

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Ensure an efficient filing system (physical and
electronic files) of all administrative files at Mission level, granting strict
confidentiality of employees’ personal files and other administrative private
documents upon request of HRCo, and ensuring preparedness in case of
evacuation.

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Upon request of the HRCo, maintain regular
contact with ministries, national administrations, other MSF sections and other
NGOs to improve/keep up to date with administrative practices.

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Knows Homère in depth and ensures a proper
parameterization, use of the system nd quality of data throughout the Mission,
being her/himself the Missions’ technical reference in absence of a person
specifically in charge of the system.

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Ensure, in close collaboration with HRCo and
Logistics department, that all international and internal movements in the
Mission are properly managed (visas, tickets, per diem when necessary, dates of
arrival/departure, etc.), and ensures proper accommodation conditions (i.e.
room, food, etc.) by informing all relevant people/departments.

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When required, briefing all staff involved, on
specific accountancy management (Mission Coordination    Team, Administration Managers, Logistics
Managers, etc).

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In close collaboration with OCG team and
Cofihr, implement new Internal regulations once its validated;

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Manage and follow up closely with the rest of
the projects and coordination the annual leave planning of all national staffs
in the mission.

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Being responsible for follow up of staff
development and induction program for new staffs in the mission.

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Supporting the COFIHR with re-assesment of the
HR needs in the mission.

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Gap cover for project Fin/HR Manager

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Ensure Unifield use is improved (All Coordinators,
Managers & supervisors have access and know how to use the tool).