Finance Officer
Interested applicants are required to submit their CVs and Cover Letters to [email protected] with the subject line "Job Application - Finance Officer". Only Lebanese applicants who meet the minimum qualifications will be considered.
Accounting:
Update financial sheets with daily transactions using excel and Accounting Software (SAGA)
Ensure proper integration of costs incurred by the HQ into the accounting software
Prepare the monthly bank reconciliation for all SIF bank accounts
Prepare bi-weekly and monthly Cash counts to all the cashboxes (USD, LBP, EUR, etc)
Record accounts payable and accounts receivable, especially on transactions related to NSSF, Income Tax, and third party contracts
Ensure the proper matching of the transfer and accrual transactions on SAGA
Analyze, correct the accountancy according to the HQ feedback
Check the expenses and ensure setting up of SIF vouchers with special attention to budget lines, accounting codes, etc.
Finance
Check the monthly payroll and ensure the calculations are adequate before sending it to the Line Manager
Prepare the payments related to NSSF, income tax, and all the related taxes of the organization
Support in preparing reports for NSSF (monthly and yearly), Income tax (Quarterly and yearly)
Prepare on a monthly basis the VAT declaration (copy of the invoices and excel sheet recap) and issue a quarterly report
Process invoices and follow up with suppliers and partners, after checking that all supporting documents are compliant with SIF and donors’ rules and regulations
Prepare the allocation tables for the shared costs (salaries, communication, etc.)
Prepare project budgets in accordance with the directives of the head of mission, the Regional coordinator and HQ
Prepare the mission’s BFU update and share it with budget holders
In coordination with Project Manager, prepare partners budgets and MoU
Prepare and update on a monthly basis the Budget follow up for the partners
Participate in quarterly and yearly Financial audits
Support in the preparation of the yearly financial reports to the MoI
Alert the line manager in case of discrepancies or non-compliance of the rules.
Manage all filing related to the Finance department (hardcopy and softcopy)
Regularly reporting to the Head of Mission regarding the accounting status of the mission
Cash Management:
Track the bank accounts’ balances on a weekly basis, and alert the line manager in case of discrepancies and/or shortage of cash
Manage the cash box and make sure that all the payments are done according to SIF standards
Prepare all kinds of cash and wire transfer payments (suppliers, partners, national staff salaries, expatriates’ payments, etc.)
Manage the cash balances in the office, and ensure the minimum cash amount is always available as per SIF rules and regulations
Withdraw checks from the bank to refill the cash balances in the office
Prepare the Payment Follow Up Table for partners and Suppliers
Prepare the treasury forecast for the mission needs every 2 months
Coordination with Partners
Coordination with local partners on budget management and follow up
Capacity building to local partners finance team on SIF reporting process, when needed
Minimum Required Qualifications
Education: BSc degree in Finance, Accounting or Economics
Experience : Minimum 3 years of experience in a similar role. NGO experience is a must.
Languages : Fluency in Arabic and English. French would be a plus.
KNOWLEDGE, SKILLS & COMPETENCIES
Very Good knowledge of accounting and bookkeeping procedures
Very Good knowledge of MS Excel skills (creating spreadsheets and using financial functions)
Familiarity with accounting software (e.g. SAGA)
Organizational and time-management skills
Attention to detail, with an ability to spot numerical errors
ETHICS AND PROFESSIONAL PRACTICE
Respect and promote SIF’s Policies and Procedures.
Report to your line manager any discrepancies of SIF’s policies among the team or partners
Maintain confidentiality at all times.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon