Emergency Finance Manager

This position will support International Medical Corps' emergency response delivering outpatient clinical care to disaster effected populations. The Finance Manager is responsible for oversight and ensuring compliance and development of all financial and accounting activities for the emergency response including field offices.  Also, ensure availability of financial resources for local payments of the team.  They review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments. Ensure the accuracy of financial transactions of the country officer, and meet the financial reporting requirement including preparation, submission for review from HQ and final submission to donor within the deadline. The Finance Manager prepares the required budgets, non-cost extension, realignment and manages the same through regular review of budgeted against actual expenditure.

Accounting and Finance Management

·        Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation

·        Responsible to ensure financial resources availability for local payments of the team, in coordination with International Finance Desk

·        Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performing in accordance with internal policy and procedures

·        Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control overpayments

·        Suggest formats for financial reporting to aid financial statement users to better understanding the contents of the reports for decision-making and strategic planning purposes

·        Ensure the maintenance of accurate records of financial transactions of the emergency mission

·        Manage the finance activities of the emergency mission to meet the financial reporting requirements of field and senior management team, ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports

·        Direct the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements

·        Maintain the organization’s system of accounts ensuring all accounting data are updated, reconciled and fully supported

·        Oversee training of finance staff and provide technical support to emergency mission

·        Supervise or prepare budgets

·        Present and facilitate review of actual to budget expenditures with direct line manager, senior management and field team

·        Provide recommendations for budget realignments as required

Working Relationships

Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated

·        Work with direct line manager, senior management and field teams to ensure the coordination of programs are within budgeted targets

·        Attend coordination meetings which are relevant to emergency country activities

·        Interface with national government and relevant agencies to ensure compliance with varying government regulations

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.