Administrator

Solidar Suisse has been actively responding to the Syrian Crisis since 2012, assisting displaced Syrian and vulnerable Lebanese families with humanitarian assistance in the southern part of the country. In addition to humanitarian aid, Solidar Suisse is exploring options to improve the resilience of vulnerable persons of concern and strengthening their capacity to earn an income.

For our delegation office in Nabatieh, we are looking for an experienced and motivated

Administrator

The position is based in Nabatieh, southern Lebanon.

 and the contract duration limited to 12 months (with the option of extension).  It is a non-family duty station.

Purpose of the position

Under the direct supervision of the Country representative, the administration delegate is entrusted to administratively run Solidars’ office in Southern Lebanon and to implement administrative procedures and processes according to Solidar Suisse international standards.  She/he is in charge of the entire financial and human resource management of the office and leads the small logistics unit. Together with the Country representative and program coordinator, the administration delegate forms the management team of the humanitarian operation in Lebanon.

Main tasks and responsibilities

Financial Management

• Ensures correct and effective financial accounting, financial planning, controls and reporting (monthly financial closing, yearly closing, donor reporting)
• In charge of overall relation with banks, including opening and closing accounts, negotiations of conditions
• Based on forecasted expenses, establishes transfer requests to HQ , ensures smooth cash flow and supervises petty cash transactions in the office 
• Supports the operational departments in developing and following up on project budgets, provides monthly financial reports and establishes financial forecasts inclusive relevant financial analysis
• Provides support to the Cash Transfer Program Team and is responsible for the collaboration with the financial service provider
• Organizes and ensures annual external audits and deals with all outstanding findings raised by the auditors during the audit process. Ensures follow-up and implementation of recommendations issued by the auditors

Human Resource Management

• In charge of the overall HR and staff management in Solidar’s office including HR policy, recruitment and HR administration
• Ensure timely management of monthly pay rolls and sound contractual basis with the outsourcing company, MENAF
• In collaboration with the lawyer, advises and supports the country representative on questions related to local labor law.
• Manages and follows-up all contractual office issues
• Ensure financial, HR and administrative records and filing are comprehensive, accurate, secure and up-to-date. This includes, but is not limited to, all financial plans, budgets, contracts, agreements and key correspondence.

Capacity Building / Process structure

• Support and training of the staff members of the administrative department
• Evaluate and revise or adapt, where necessary process management and administrative tools such as financial manual, HR manual and policies

Requirements

• University degree or equivalent in Business Administration, Finance/Accounting and  HR Management
• At least 5 years of professional experience abroad or in an international environment as Administrator; NPO /NGO experience required.
• Proven experience in the development of administrative policies, tools and procedures for a development/humanitarian organisation
• Ability to work and deliver under pressure
• Excellent command of English, written and spoken.  Knowledge of Arabic is an asset.
• Strong analytical skills
• Confident using ITC office tools
• Empathy with Solidar’s vision, mission and values

We offer an interesting and challenging assignment in a dynamic work environment in an international field of activities. If you are interested, please submit your complete application file with 2 referees to “[email protected]” (Ref. “ Administrator Lebanon”) not later than July, 3^rd, 2018. Only shortlisted candidates will be contacted.