Assistant Finance Officer - Account Payable, Grade 14 - VN 222819

Advises her/his supervisor on all matters related to claims/payments including assisting her/him in planning, managing and monitoring day-to day operations; drafts correspondence and prepares reports and statements related to his/her functions including reports on issues and desired improvements together with recommended solutions; follows up on and coordinates the corrective actions.

Prepares documentation in respect of claims/payment arising out of the Agency's various activities; guides and trains the staff under her/his supervision and reviews their work to ensure that claims are properly documented, and payments are correctly calculated and coded in conformity with contract/agreement provisions.

Verifies lists of liabilities and commitments during the closure of accounts and drafts Journal Vouchers to record them in Agency accounts; checks and oversees Area staff and Temporary Assistants' payroll and follows up with local banks payroll matters.

Maintains proper management of the relevant information system and data and preparation of the related statistical reports; verifies, enters, and retrieves data in REACH (The Agency's ERP system) as related to Accounts Payable transactions.

Ensures proper maintenance of records for all agreements between the Agency and external bodies and ensures the proper recording of all payments under these agreements.

Oversees and takes actions on payroll deduction such as telephone, Home-Office-Home and other deductions.

Deals with queries raised by expending officers, employees, suppliers and contractors on matters concerning his/her work and ensures the provision of timely and proper advice.

Acts as Finance Officer - Accounts Payable in their short term absence and as requested by Deputy Head Field Finance Office.

Performs other duties as may be assigned by the supervisor.