Administrative / Human Resources Associate - Unhcr Fta - G6 - P.n. 10021437 - Tripoli, Lebanon
Interested qualified external persons meeting the requirements of the attached Job Description can apply online through the following website: https://jobs.unhcr-lb.org/ no later than COB 24/10/2017.
Please note that only applications received through the above website will be accepted and no applications will be accepted through email.
Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position. Shortlisted candidates may be required to sit for written test and/or oral interview.
UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.
There are currently more than one million Syrian refugees registered with UNHCR in Lebanon, which makes Lebanon the highest refugee-hosting country per capita in the world. There are no approved camps in the country, and refugees are living in more than 1,700 locations across the country. The refugee response is led by the Government and local actors, supported by the international community.
As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 100 UN agencies, national and international NGO partners in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and other affected populations. The Lebanon national response falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.
The UNHCR operational response in Lebanon is the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. The Office are located in Beirut, Zahle, Tripoli, Tyre, and Qobayat.
Under the supervision Admin/Finance Officer, the Administrative/Human Resources Associate is responsible for assisting the office/division in the implementation of general administrative and human resources management tasks. The Supervisor will provide general guidance and work plans for identifying work priorities and appropriate approaches. Work is controlled for meeting expected results and conformity to policy and procedures.
Contacts on administrative/human resources related issues are mainly with DHRM, PAPS/Budapest, travel and visa unit. External contacts are with local suppliers.
Processes entitlements, issues of contracts and maintains various personnel records and files.
Assists in the recruitment of GS staff by evaluating candidate applications and arranging preliminary interviews.
Briefs staff on general administrative matters relating to visas, licences, security; provides advice and ensures administrative support as required.
Attends meetings on day-to-day admin. matters; administers the movement of staff members, their attendance, leave plan, overtime, etc. Assists in the preparation of stationary order.
Assists in processing and preparation of requisition of equipment and services for the Office/Division.
Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
In addition to general administration responsibilities, may also coordinate activities related to office maintenance, security, transport and similar services.
Provides interpretation of administrative and human resources rules, regulations and procedures.
Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
Assists in the preparation of up-to-date staffing data and keeps track of vacancies, draft memorandum for hiring TA staff, consultants, interns and other short-term personnel, including preparation and processing of related documentation and ordinates processing of human resources issues with DHRM Geneva and PAPS Budapest.
Assists in preparing administrative budget and staffing for annual submissions and reviews.
Performs other duties as required.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
