RFP/2021/015 FOR THE ESTABLISHMENT OF FRAME AGREEEMENT(S) FOR THE PROVISION OF ARCHIVE DIGITIZATION SERVICES
UNHCR Lebanon invites highly qualified and experienced vendors to submit offers for the digitization of UNHCR’s individual refugee and asylum-seeker case files in the Mount Lebanon Field Office.
1. Background
In 2017, UNHCR Lebanon has initiated a project for the digitization of individual refugee and asylum-seeker case files into PDFs (Personal Document Format) with a resolution of 300 DPI (dots per inch). Files vary in terms of the total number of pages, but based on initial trials using a multifunctional scanner, most files can be retrieved, scanned, named, and saved in 10 minutes. The files and documents to digitize can be divided into two categories:
- Legacy files (already existing files at the start of the digitization project): 40,544 files in Bekaa Field Office and 219 files in Beirut Office.
- Newly created files (files that were created after the start of the digitization project but were not digitized): 13,807 files in Bekaa Field Office and 3,100 files in South Field Office.
How to apply
If you are interested in proceeding to finalize a formal, written Agreement under the scope set out above, you are kindly invited to submit your proposals as indicated below:
The proposals should be submitted by email to [email protected].
Please clearly state the following in subject line of the email:
- RFP/2021/015
- Company name
- Type of Offer: Technical or Financial
- Number of e-mails sent (for example: 1/2, 2/2)
Please follow the below instructions for submitting the offers via email:
- Format: PDF files (Preferred);
- Email size must not exceed 10 MB;
- For big attachment over 10MB please split into multiple numbered emails (e.g. 1 of 3, 2 of 3 and 3 of 3);
- No document downloading links are accepted. All documents must be attached with the email;
- If you are uploading number of small files, please move the files into a “ZIP folder” and send a zip file instead of each file individually;
- The Technical offers and financial offers must be submitted in separate emails;
- All files must be free of viruses and not corrupted;
- UNHCR reserves the right to accept or reject any offers that is not following the email submission instructions;
- No other person from UNHCR to be copied on the tender emails otherwise the supplier may be disqualified.
