Programme Management Assistant, G6

The Programme Management Assistant will perform the following duties:

•Assists in programme/project planning, preparation, and implementation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.•Assists in the monitoring and
evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. performance records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised resource estimates; reports on resource revisions, and verifies availability of  resources. •Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services and various planning instruments such as internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.•Serves as the focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organizational units, partners, and stakeholders to initiate requests, prepares and implements plans against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative and logistical actions and resolves issues related to project implementation, e.g. travel arrangements, organization of and participation in training/study tours, procurement of equipment and services, etc.•Assists in the preparation and analysis of programme/project proposals and work plans; provides assistance in the development and interpretation of technical guidelines; reviews and coordinates submissions of programme proposals and resource estimates, ensuring that requisite information is included and justified in terms of proposed activities; proposes adjustments as necessary; prepares reports and ensures that outputs/services are properly
categorized.•Provides guidance and training to new/junior staff, including designing and implementing training plans; conducting validation assessments; providing training for UN civilian and military staff; and contributing to stakeholder trainings.•Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of reports.•Contributes to the development and publication of information communications products and advisory materials.•Prepares, maintains, tracks, and updates files (electronic and paper) and internal databases ensuring completeness and accuracy of data; analyses data, designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.•Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.•Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports, presentations, and other notes.•Performs other duties as assigned.