Administrative Assistant
Dear Applicant, kindly send CV and cover letter to mail (with title of the position: "Administrative Assistant" in the subject line).
Safe Citizen was created by a group of devoted people working together to achieve every citizen’s dream of a better life. These people are trusted by the public for their honesty, integrity and wide experience.
We intend to work as a Lobby, pressuring the government institutions, corporations, etc. until practical solutions are put in place.
There are many issues to address, however, we decided to focus on certain priorities: to begin with, combating corruption in importing, controlling and distributing prescription Drugs, then, dealing with Air pollution andrelated problems and finally, tackling Water pollution and water impurities.
To be able to find solutions to these problems, this requires rigorous study and research, newlegislation, and increased public awareness.
Tasks and Responsibilities:
Manage Petty cash (Prepare, record and maintain all Petty Cash disbursement vouchers)
Prepare invoices, reports, memos, letters, financial statements and other documents.
Schedule meetings; prepare meeting agendas and minutes of meetings.
Prepare meeting documents and materials and distribute in a timely manner and ensure that meetings are documented and shared as appropriate
Follow up on projects to determine whether they adhere to a predetermined project completion date and progress.
Monitor costs, timeframes and resources used, and report to President where these deviate from agreed tolerances.
Advise “president” of progress in implementation of Annual Action Plan on weekly basis.
Prepare ground work for annual budget development and ensure approval of same.
Build relations with NGO’s in order to adopt new ideas / exchange experiences and methods, and develop relations with publishing and printing houses.
Supervise technical arrangements during seminars and public meetings.
Manage proper filing systems( Set up and maintain paper and electronic filing systems for records, correspondence, and other material)
Other functions as requested by President or his representative.
Skills and Requirements:
Computer skills: Microsoft word, Outlook, Excel, PowerPoint, Internet surfing (Facebook, Twitter, Website, etc.)
Administrative and clerical skills
Typing( English and Arabic)
Bookkeeping Skills
Problem solving skills
Effective verbal and listening business communication skills
Stress management skills/working under pressure
Time management skills
Efficient and well organized
Discernment (knows what is important and which mail to be forwarded to the boss etc)
Promptness
Excellent people skills
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
