Logistics & Procurement Officer

POSITION SUMMARY:

The Procurement and Logistics Officer is responsible for warehousing, procurement, customs, and overall logistics tasks relating to LLL programs and operations. The role is responsible to work with LLL team on creating delivery schedules, ensuring the timely delivery of materials & goods as required by the project activities, maintenance of contracts and capital equipment registers, and stock control records.

DUTIES & RESPONSIBILITIES:

Equipment Management & Office Maintenance:

• Supervise allocation & adequate use of equipment for all users by handling the assets receipt form.
• Ensuring office supply needs are met (food, water, stationery, office furniture, etc.)
• Label all equipment with its proper codification and ensure proper storage.
• Perform monthly inventories of all assets with the support of relevant departments.
• Handle the office maintenance (follow up on issues related to electricity, renovation, ACs, etc.)

Logistics:

• Preparation and management of contracts in coordination with the Executive Director for its legality and ensure proper authorization in accordance with organization policy.
• Taking care of logistical needs of staff (e.g. taxi services, supermarket) and events (e.g. hiring bus, booking a space, preparing the space before the event…)

Procurement:

• Preparing, coordinating, and implementing procurement plans in compliance with donor requirements when needed.
• Coordinating the reception, and evaluation of quotations, or proposals for goods or services.
• Ensuring the quality of goods upon delivery complies with the requirements submitted to the supplier.
• Ensuring timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy and other relevant policies.
• Establishing the specifications of goods and services required by the organization, in collaboration with the relevant departments while ensuring the quality of purchased goods and services.
• Negotiating the best deals for pricing and supply contracts.
• Reviewing and analyzing all suppliers, quality, and price options while maintaining transparency of the process as per the procurement policy.
• Preparing supplier contracts and purchase orders and submitting for management approval.
• Sourcing in-kind donations where possible.
• Submit procurement documents, contracts and invoices for payment processing.

JOB QUALIFICATIONS:

Education and Experience:

• Bachelor’s degree in business administration, accounting, or related field is desirable.
• Experience required: 2-3 years in procurement, logistics, or closely related areas.
• Excellent knowledge in MS Office applications, especially Microsoft Excel.
• Solid knowledge & understanding of procurement processes, policies, best practices, and systems.

Knowledge and Skills:

• Full adherence to LLL’s mission and vision, as well as Ethics Code.
• Ability to analyze problems and strategize for better solutions
• Ability to negotiate, establish, and administer contracts
• Ability to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Ability to work well with management and staff at all levels
• Goal-oriented, organized team player
• Must be able to communicate effectively (written and verbal) in Arabic & English (French is a plus).