Operations And Grants Officer

 
The Lebanese Association for scientific research received its license in 2009, registration number 1073. LASeR currently comprises of more than 40 researchers and university professors from various disciplines. The association’s internal regulations consist of supporting and encouraging scientific research in all fields. The objective of the association is to raise awareness of scientific knowledge and cultural heritage, through supporting university students, university professors, and higher education institution, and the marketplace key players. In general LASeR aims at building the bridges of cooperation and communication with local and global research centers, and working to provide grants, trainings, and offering the support for promising students and high achievers to reduce the brain drain in Lebanon.
 
To execute our intended programs LASeR is formed of a building made up of 5 floors which sums up to  1000m2  and is divided upon:
 

6 training rooms

3 professors desks

Hall that contains multiple students’ desks

3 suites that hosts the visiting professors

1 floor for administration offices

 
Thus the operations manager role is to manage LASeR’s facilities and monitor the proper running of various operations, procurement, and facility management.

Responsibilities
1.  Operations management tasks

Managing the house of researchers in terms of communicating with the guests and making reservations.

Managing the venue in terms of class reservations and executing the logistic support for running the classes.

Managing the association car

Coordinating with the travel agencies for airlines tickets reservations

Managing quality assurance program: Monitoring the quality in operations, researching and recommending alternative methods of efficiency.

Setting and reviewing budgets and managing costs.

Monitoring the needed maintenance of the association facilities.

Procurement of furniture, electronic supplies, stationary, etc…

2. Grants management tasks

Managing students’ applications on an ongoing basis throughout the year.

Treatment of the applications according to LASeR’s preset criteria.

Archiving the data.

Issuing certificates for granted students (Attestation)

Communication with the students

Executing the student’s contracts

Monitoring and follow up of the student’s loans program

Scheduling the student’s payments and receivables and reporting it to the accounting department

Reporting program progress to LASeR’s director

Answering student’s inquiries

Following up with students throughout the year (in terms of collecting grades reports and student’s achievements…)

3. Accounting tasks

Maintain petit cash

Conduct periodic reconciliations of all accounts to ensure their accuracy

Record cash receipts and make bank deposits and issue checks.

Ensure that receivables are collected promptly.

Conduct payment orders and journal entry.

Monitor office supply levels and record as necessary.

Maintain the chart of accounts.

Prepare examine and analyze accounting records, financial statements and other financial reports.

Preparing the yearly income and financial statements and send them to the ministry of interior.

Preparing the NSSF and income taxes procedures and payments.

Coordinating with the HR to issue the monthly salaries.

Monitoring the bank account and do the adequate money exchange when necessary

Coordinating with the external auditor.
Qualification

BA in business administration MIS or a related major. Master degree is a plus.

Fluent in Arabic and English. French is plus.

4 years of experience
 

Skills

Microsoft Office skills. IT efficiency in terms of dealing with sudden operating errors in PCs, projectors, and sound systems. Previous experience in working on accounting software and Microsoft Office

Effective communication skills

Attentive to details

Negotiation and decision making skills

Management of Material Resources -- Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.

Self-dependability, adaptability, and quick response.

Working time flexibility as the work may contain frequent overtime in case of afternoon or weekend workshops.

Communication skills as it requires internal communication with various departments and external communication with various partners and students.

Accuracy and organization skills.

Reporting skills.

Organization and data management skills