Administrative Officer

WILL-IRADA is a civic movement for political reform founded in 2015 by Lebanese from the diaspora and from Lebanon looking to put their passion for change, their expertise as well as their human and financial capital at the benefit of good governance in public policies and to become a platform for all civic-minded citizens. IRADA’s work is centered on three areas of intervention: public policies through proposition of governance reform in pressing public issues, citizenship through becoming the voice and the platform to all reform-minded citizens, and grassroots to disseminate its ideas and principles within various groups of society and build its constituency. IRADA is now constituting an executive team and is looking for a motivated and committed administrative officer in charge of:
 
Office/human resources  management

Lead and undertake the procurement of office works, goods and services.
Manage maintenance and support of IT functions and office management and ensure proper functioning of the information technology
Ensure proper assets management and maintenance of the office premises, computers, accessories, furniture and equipment
Ensure proper functioning of an archiving and documentation system, including uploads in Sharepoint and Onedrive
Be responsible for the logistics of the office and meetings
Liaise with NSSF, Insurance companies, Ministry of Finance and Ministry of Interior for all matters related to HR and legal

Implement proper payroll administration and liaise with the NSSF

 
Finance/Accounting

Ensure all supporting financial documentation is prepared and filed according to internal guidelines and procedures
Manage and update accounting system on daily basis.
Reconcile cash and bank accounts on a weekly basis.
Prepare, check and file financial and administrative project documents, including: invoices, payment vouchers, bank documents, providers’ and staff contracts.
Assist the coordinator in responding to audit inquiries and requests for financial information. Prepare all documents requested for an audit (external or internal) and be read to respond to any audit enquires.
Identify and discuss any administrative and financial issues with the coordinator in a timely way.

Experience and competencies:

Three (3) years of relevant experience and technical work in the sectors of administration. and finance (experience in civil society organizations is a plus)
Knowledge of Word, Excel, PowerPoint and Microsoft 365
Good planning and problem solving skills,
Open and positive attitude,
Ability to read and write English and Arabic is a must
Political experience is a definite plus
Young age and diversity is a plus