Administrative Assistant

JIBAL

2. Background and description of the position

Jibal is a non-governmental organization leading environmental and social justice activities in Lebanon. We envision a society centered on principles of reciprocity, recognition, and equitable redistribution. More concretely, Jibal implements different types of projects and activities, mainly centered around the topics of food sovereignty and education. These are some examples of its activities:

• The support of a group of farmers in the Bekaa to implement a collaborative system in their work.
• The development of a network of farmers who work under regenerative agriculture methodologies.
• Educational activities and workshops for kids on topics related to environmental sovereignty.
• Training and coaching of farmers to switch to sustainable farming methods.
• The support of alternative access to market systems where farmers can sell their products

Jibal undertakes research and regularly publishes reports on topics related to environmental justice, food sovereignty and education.

Jibal collaborates with a number of NGOs, companies and cooperatives for its various programmes such as: Buzuruna Juzuruna, Field to fork, Soils Permaculture Association, Samen Eco Gardens, Nation Station, Zaher Grow to Learn, FES, GIZ, Helvetas Swiss Intercooperation, and other national and international organizations and groups.

Jibal is looking for a part-time Administrative Assistant to undertake the tasks outlined in the below scope of work.

3. Responsibilities and Duties (Scope of work)

1. Project Reporting and Monitoring (For each project separately) support:

• Abiding by each funder/partner procedures for reporting and documenting:
•  Check reporting procedures for each funder (in MoUs, agreements, etc.)
•  Coordinate with individuals to gather offers and make sure they abide by the requirements.
• Gather invoices and make sure all documentation is in order for the funder (before reaching out to process the payment).

• The above might include: Timesheets, transportation sheets, participants lists for training, coaching reports for coaches, final deliverables by consultants, etc.

•  Get signed payment vouchers from individuals after payment collection.
•  File all the above in a system by project and related to each funder.

1. Administrative and Human Resources support:

• Prepare contracts, Note to Files/Memos, etc. and ensure that Jibal's management signatures are in place.
• Support in the recruitment process: posting of job vacancies, organizing received CVs, shortlisting candidates, etc.

1. Organization of events:

• Support in organizing events such as workshops and training.

1. Participation in Jibal life:

• Closely interact and coordinate with the Jibal team
• Support team member on different aspects, specifically on work related to the food programme

4. Profile of the candidate

• Minimum 2 years of relevant experience in administration and management.
• Excellent organization and coordination skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Proficiency in MS office.
• Fluent Arabic and English speaking and writing skills, French is a plus.
• The candidate has to be able to take initiative, work in an autonomous and responsible way.

5. Work Conditions

• 50% of full time: 2.5 days/week (7h/day) with 1 day of vacation per month.
• The staff will be based at Mansion, Zoukak El Blat, Beirut.
• A rewarding work environment where debates and training are regularly organized.
• The possibility to get involved in the overall decision-making process in the future.