Operations Officer
Interested candidate re invited to submit the following documents:
- updated CV, including contact details of at least two recent professional references
- letter of motivation (maximum 1 page) with authorization to process personal data pursuant to articles 13 and 14 of G.D.P.R. (General Data Protection Regulation EU Regulation 2016/679 Legislative Decree 196/2003)
Applications must be sent to selezione@istituto-oikos.org , indicating in the object the following reference: LB/OOL/25
Deadline:
13th May 2025
Only shortlisted candidates will be contacted.
Okos will start interviews as application are received, reserving the right to close the selection process as soon as the suitable candidate is identified.
Istituto Oikos reserves the right not to hire or employ an applicant if the recruitment process or background check reveals that the applicant has been previously reported for a SEA incident or is not suitable to work with beneficiaries. Istituto Oikos will not hire or employ anyone with a prior conviction for SEA or related offence.
This selection respects the principle of equal opportunities (Law 903/77).
Founded in Milan in 1996, Istituto Oikos (www.istituto‐oikos.org) operates in Europe and in developing countries to promote the responsible management of natural resources and to spread more sustainable life models as tools for socio-economic development and to fight against poverty. Vision: a future in which ecology, economy, equity are integrated, reconciling the needs of man and the environment. Mission: to help preserve ecosystems by promoting development with professionalism, innovation and participation. Istituto Oikos has a PSEA policy that the successful candidate must respect and promote.
Istituto Oikos has been working in Lebanon since 2017. Istituto Oikos in Lebanon is currently running projects in the fields of biodiversity, conservation of natural resources, water management in agriculture, food security.
The selected person will part of the team of the project BRIDGE - Basic health services, vocational training, socio-economic inclusion and interreligious dialogue for the integration of Syriac and Chaldean minorities (AID 012970/01/5), funded by the Italian Agency for Development Cooperation, AICS. The project is run in partnership with Farah Social Foundation (FSF), the Chaldean Charitable Society in Lebanon (CCSL) and the Specialized Centre for Accessible Learning and Education (SCALE by NRDC).
Key Responsibilities
• Oversee day-to-day office operations in Beirut and ensure logistical support for field activities.
• Support the PMs in the procurement processes in line with the Donors and internal procedures.
• Ensure the follow-up of the supply for offices and projects.
• Support the PMs in updating purchasing timelines following the logistical constraints.
• Manage travel arrangements, workshops, and community events logistics.
• Liaise with suppliers, local authorities, and partner organizations as needed.
• Supervise the maintenance of the offices and the guesthouse, the rent contracts deadline as well as the payments for the rent and the utilities.
• Translation of simple documents from Arabic to English and vice-versa.
• Collaborate with the country coordinator (CPE) in ensuring compliance with safety regulations
Requirements
• 3–5 years of professional experience in operations, logistics, or project administration—ideally with a local or international NGO.
• Diploma in Business Administration, Logistics, International Development, or a related field.
• Strong knowledge of Lebanese legal and administrative frameworks.
• Familiarity with international donors (EU, AICS, etc.) is a strong advantage.
• IT skills, including excellent level of MS Office package and Excel in particular or other accounting/management applications
• Excellent communication skills in Arabic and English; Italian is a plus.
• Driving licence Class 1 (cars).
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut
- Beirut