Admin Intern - Bekaa

INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

Job Title        : Admin Intern

Reports to       : Admin & Finance Officer

Duty Station   : Bekaa, Zahle Office

Position Type  : Internship

Job Purpose:

The Admin Intern works under the supervision of the Admin Finance Officer and is responsible for supporting INTERSOS activities and staff with administrative tasks on a daily basis to assess accuracy, completeness, and conformance to reporting and procedural standards.

Generic Duties:

• Maintain an organized and clear archiving system for all financial and administrative documents.
• Ensure the confidentiality and security of all financial files.
• Organize and setup all administration files.
• Organize Contracts with suppliers by serial number and check if all are original, signed and stamped
• Support the team in preparing and Organizing the project reports and add the cover pages and support the team during audit visits.
• Prepare separation receipts for each payment.
• Participate in Verifying and checking the calculation of all payments such as invoices.
• Perform day to day financial files related to MOUs.
• Support in preparing the purchase requests, invoices and payment requests for office & other activities in close coordination with supervisor.
• Check compliance with internal and donor procedures.
• Process payments per approved PRs/POs and verify transactions on compliance with financial procedures.
• Encoding/registration of payments for data entry in related files.
• Process backup reports after data entry.
• Support the admin team by relevant tasks.

Education:

• Student or recent graduate in finance and accounting or Equivalent.

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• 0-1 years of relevant work experience
• Computer literacy (Word, Advanced Excel – proficient in formulas and charting, outlook)
• Analytical and reporting skills

Behavioural competencies:

• High confidentiality and respect.
• Planning & Organizing.
• Attention to details.
• High degree of flexibility & Adaptability
• Very good communication skills
• Teamwork
• Initiative
• Humanitarian motivation and commitment to INTERSOS values
• Respect of Intersos policies and procedures

Languages:

• Fluency in spoken and written Arabic and English