IP Administrative & Financial Associate - UG (2 positions)

Context

Under the overall supervision of Resources Management Officer and the direct supervision of the Budget Officer the incumbent will be responsible for providing administrative & financial support to the programmes being carried out through implementing partners (IPs).

Responsibilities for Candidates

1. Support IP Administrative & Financial Specialist in conducting assessment of entities and non- governmental organizations in terms of capacity, governance, procurement, accounting, treasury and HR systems to ascertain eligibility to partner with IOM in program implementation.

2. Conduct field visits and duty travel to Implementing Partners’ (IP) offices and areas of operations, noting relevant programmatic, governance and internal control observations.

3. Assist in reviewing project and budget proposals of entities and non-governmental organizations, ensuring reasonableness of budget line items and unit costs reflect prevailing market rates.
4. Maintain a filing system for Memoranda of Understanding (MoUs) or Project Implementation Agreements or Service Agreements, and corresponding approved IP budgets.
5. Support IP Administrative & Financial Specialist in monitoring and mentoring IPs in  developing financial tracking systems to ensure that projects are realistically costed and are supported by feasible financial implementation plans.
6. Assist IP Administrative & Financial Specialist in tracking of IPs’ actual expenditure against budget, and actual expenditure against cash flow projection, analyzing variances and fluctuations, and reporting thereon.
7. Support IP Administrative & Financial Specialist in serving as a finance focal point between IOM and partner organizations in terms of internally expediting and externally communicating bank transfers with respect to grant agreements.
8. Assist in maintaining accurate and timely financial tracking tool, monitoring fund flow, and generating required reports useful to meet the financial and program management needs of the organization and the donors.
9. Perform detailed review and verification of IPs’ project financial reports according to work programs, checking for accuracy and consistency, eligibility of expenditures, authenticity and sufficiency of supporting documents, and providing necessary feedback to the IPs on findings and recommendations.

10. Following provision of the agreement with the IPs, ensure that IPs conduct all procurement transactions in accordance to IOM procurement rules and regulations as well as with the mission’s procurement permanent instructions.

11. Conduct Spot checks/ DDA/PSEA assessment/IPs performance rating and risk assessmenta s required.

12. Upon completion of review financial and narrative reports, liaise with Program Staff on the preparation of the  Invoice submission Tools (IST)

13. Upon receipt of IST, review supporting documents for completeness and propriety and record the transaction in. Wave.
14. Perform such other duties as may be assigned.

Education

• University degree in Accounting, Business Administration or a related field from an accredited academic institution, with three years of relevant professional experience

• Completed High school degree from an accredited academic institution, with five years of relevant professional experience.
• Professional certification as Chartered Accountant or certified public accountant is an advantage.

Experience

• Experience in finance and accounting

• Experience in partnerships in an advantage

Skills

• Knowledge of IOM accounting systems, PRISM-FI software and procedures a distinct advantage.

• Proven ability to prepare clear and concise reports and to analyze and interpret source information and data

• High level of computer literacy is required, particularly in IOM computerized accounting systems; Good knowledge of MS office, specifically EXCEL.

Languages

Fluency in English and Arabic

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Competencies

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators​​​

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.