Finance and Administration Officer
If you are interested, please apply with a Covering Letter and CV (both in English) to [email protected] with reference: Finance and Administration Officer in the email subject line. Applications received after 6th March 2022 will not be considered.
INARA provides life-altering medical care for children from conflict areas who have catastrophic injuries or illnesses and are unable to access treatment due to war. INARA steps in to fill the gaps in access to medical treatment when not provided by other institutions or non-profits, including financial assistance where needed.
Under the supervision of INARA’s Finance and Administration Manager, the Finance and Administration Officer is responsible for supporting the financial and administrative operations, including accounting, human resources, and procurement functions. The Finance and Administration Officer ensures all operations are conducted in a timely and accurate manner, in compliance with INARA’s policies and procedures.
RESPONSIBILITIES
Operations and Administration
- Serve as the point of contact on the overall office management, administrative and operations matters
- Liaise with service providers regarding office matters (electricity, internet, server, etc.)
- Maintain an updated office inventory list
- Ensure travel authorizations and relevant scopes of work are completed by staff and submitted for approval
Accounting and Finance
- Collect regular office and program bills and submit them for approval to the Finance and Administration Manager, and coordinate payments accordingly
- Provide support in checking and reconciling staff cash requests by examining all receipts and ensuring their accuracy
- Coordinate office petty cash expenditures and assist the Finance and Administration Manager with petty cash reconciliation
- Record all transaction entries on the accounting system
- Provide support in producing monthly financial reports and an annual budget
- Provide support in developing budgets for grant applications
- Assist the Finance and Administration Manager with the bank reconciliation
- Maintain a strong financial archiving system in both hard and electronic forms
- Work closely with staff on developing their departments monthly financial forecasts and submit to Finance and Administration Manager
- Prepare monthly pay slips for all staff and develop the staff payroll spreadsheet
Human Resources
- Ensure the personnel file for each staff is complete and up to date
- Maintain proper and confidential archiving of HR personnel records
- Provide support during the recruitment process of new staff and consultants
- Provide support with tracking staff contracts and performance review records
- Collect and review time sheets, leave requests and attendance records in accordance with INARA’s HR policy; and submit to Finance & Administration Manager for approval
- Serve as the point of contact for all HR matters and/or complaints; in certain cases, escalate any unresolved issues to the Finance & Administration Manager for resolution
Procurement
- Liaise with contractors about services and/or terms of reference (lawyer, legal accountant/internal auditor, landlord, etc.)
- Prepare service agreements and keep track of their relevant terms and completion
- Coordinate and conduct all procurement procedures ensuring their compliance with INARA’s and donor requirements.
WORKING ENVIRONMENT
Based in Beirut, the working environment will be office based. There may be times when the position holder is required to work on the weekends or evenings and undertake other duties which are broadly in line with the above responsibilities.
REQUIREMENTS
- A bachelor’s degree in Finance or Business Management or any relevant degree.
- Minimum 2 years of experience in Finance with International NGOs.
- Decision-making skills for acting on policies and strategies.
- Proficiency in Microsoft Office.
- Good knowledge of Quick Books accounting System or similar systems.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut