Office Assistant

 
Overview of FR and the Project
Frontiers Ruwad is a non-profit and apolitical NGO that aims at enhancing the human rights of marginalized groups in Lebanon. Its main programs focus on forced migration and statelessness.
There are estimated to be tens of thousands of stateless persons in Lebanon who do not hold any nationality.  The causes of statelessness are multiple and vary between historical roots and administrative practice. One significant cause is failure to access birth registration procedures.
The objective of the project is to improve access to birth registration and to birth documentation thereby preventing statelessness and protecting children.  The project has three components: Capacity Building, Campaign and Legal Aid. The Capacity Building component will sensitize those involved in the birth registration procedure as to the importance of birth registration and its links to nationality and statelessness. The Campaign will raise the general public and mainly the people who are at risk of statelessness on the importance of the birth registration. The Legal Aid component will provide legal advice and representation to stateless persons relating to the right to documentation and nationality.
 
Major Duties and Responsibilities
 

Oversee all aspects of general office coordination.
Maintain office calendar to coordinate work flow and meetings.
Maintain confidentiality in all aspects of client, staff and agency information.
Prepare responses to correspondence containing routine inquiries related to the project
Perform general clerical duties to include, but not limited to copying, faxing, mailing and filing related to the project.
File and retrieve organizational documents, records and reports.
Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.
Set up and coordinate meetings and conferences.
Attend meetings as requested in order to record minutes.
Compile, transcribe and distribute minutes of meetings.
Research, price and purchase office furniture, equipment and supplies related to the project.
Support staff in assigned project‐based work.
Other duties as assigned by the project coordinator.

 
Qualifications

University degree
At least 1 year of working experience in a related field.
Good knowledge of human rights and relevant international standards.
Good computer skills in common word processing (MS Word), spreadsheet (MS Excel), PowerPoint and SPSS.
Very good written and spoken Arabic and English;
Excellent communication and interpersonal skills
Ability to work in a team
Ability to work under pressure and under tight deadlines