Receptionist / Administrative Assistant
- Applications must be submitted in English and must include the following documents:
- A cover letter which explains your motivation and how you meet the selection criteria.
- An updated CV with your photo and at least 3 professional references with their full contacts (name, organization/company, position, phone number, e-mail address).
- A copy of your passport and ID.
- Supporting documents (degrees, certificates, etc.).
- Please submit your application to beirut.vacancy@eda.admin.ch writing as subject of the e-mail the following: ADMINJA - “Family Name” “First name”.
- Deadline for application submission: 23.02.2025 (applications received after this deadline will not be considered).
- Applications in Arabic will not be considered.
- Only shortlisted candidates will be contacted.
Starting date: As soon as possible.
The Swiss Embassy represents Switzerland's interests in Lebanon and Syria and provides consular services to Swiss citizens as well as visa services for residents in Lebanon and Syria.
The Embassy of Switzerland to Lebanon and Syria is looking to recruit a Receptionist / Administrative Assistant to support all the divisions in various administrative tasks necessary for the daily running of the office in line with Embassy rules and procedures.
Tasks and responsibilities:
- Manage the reception by responding to daily calls as well as receiving Embassy visitors, informing the security personnel and also receiving & dispatching mail.
- Provide administrative support to the Migration Attaché including translation of civil documents.
- Support the Ambassador’s PA in organizing appointments, invitations, meetings, events, update the relevant database.
- Handle accommodation requests, hotel bookings and transportation.
- Provide support with administrative tasks and logistics related to the business trips for the expatriate and the national staff.
- Take the minutes of meetings.
- Ensure instructions in relation to filing and archiving.
- Office supplies management (including stationary, kitchen and cleaning supplies).
- Contribute to the sustainability plan and maintaining green office.
- Perform any administrative tasks as per request of the supervisor.
Competencies and selection criteria:
- 3 to 5 years of work experience and proven record in handling administrative tasks.
- Fluency in Arabic (mother tongue) and English (spoken and written), French is an asset.
- Excellent computer skills in addition to software and Microsoft Office programs including Outlook, Word and Excel.
- High degree of organizational and administrative skills, and ability to identify priorities.
- Responsible, alert, flexible and able to take initiatives.
- Service-oriented approach and a high level of professional attitude and discretion.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut
- Beirut