HR Admin Assistant
DCA Lebanon has worked in mine action since 2007. In addition to reducing the harm from explosion, clearance activities also release contaminated land for socio-economic development in the context of rising demands from the local and refugee population. In 2012, DCA began implementing humanitarian and development projects through local partners and scaled up its operations in 2021 due to the deepening crisis in country.
For further information about DCA please refer to our website: Lebanon (danchurchaid.org).
The overall objective of this role is to support in carrying out daily HR activities. The role is key in the effective implementation of various HR and administration processes and systems and ensures effective delivery of a professional and efficient HR function at all DCA base offices covering all aspects from HR systems, files management, recruitment cycle, employee relations and best practice in line with DCA global standards.
Interested? Then apply for this position by clicking on the apply button.
Please note all qualifications will be verified before formal job offer. Only short-listed candidates will be contacted.
All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees.
Applications submitted elsewhere will not be taken into consideration.
Deadline for applications: This position is on rolling basis - DCA will be scheduling interviews as the applications come in; therefore, to avoid any disappointment please apply early and no later than 28 of August 2024.
DCA is an equality opportunity employer. All interested candidates irrespective of age, gender, disability, religion, or ethnicity are encouraged to apply for the vacancy.
Everyone applying for a job with DCA must be ready to comply with our Prevention of Sexual Exploitation, Abuse, and Harassment Policy and our Child Safeguarding Policy. For more information on DCA, see www.danchurchaid.org.
Responsibilities
- Support the recruitment cycle of national staff in Lebanon, including placing job adverts, preparing shortlists of candidates, arranging interviews, conducting reference checks, issuing offer letters and employee contracts, and performing all required pre-employment checks. Ensure a smooth onboarding process and assist with the completion of all new-starter paperwork.
- Maintain employee records (both digital and physical copies).
- Update HR databases with new hires, terminations, sick leaves, and other relevant information.
- Assist in payroll preparation by providing necessary data such as absences, and leaves.
- Prepare and manage paperwork for HR policies and procedures.
- Under the guidance of the Senior Finance Admin Officer, assist, monitor, and collaborate with all line managers to ensure that both probation and annual performance appraisals are conducted regularly and appropriately, with thorough documentation of the process.
- Work with Line Managers to track, update, and monitor the training progress for all staff as identified in the capacity assessment tool.
- Coordinate the registration of all employees with the NSSF, in collaboration with the lawyer. Process employee requests and provide relevant information.
- Update and maintain recruitment and leave trackers daily.
- Verify that all staff possess a valid DCA ID card.
- Uphold confidentiality and ensure compliance with GDPR, DCA code of conduct, and HR policies and procedures.
- Facilitate a seamless onboarding and induction process for all new national staff.
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Background
- Proven experience as an HR Administrative Assistant or in a similar role for at least one full year.
- Proficiency in MS Office applications.
- Knowledge of labor laws and regulations.
- Excellent organizational and time-management skills.
- Strong communication and teamwork abilities.
- Bachelor’s degree in human resources or a related field.
- Fluency in written and spoken English and Arabic is required, French is an advantage.
- Flexible, proactive, self-motivated, and good at coordinating and organizing own work as well as that of the team.
- Paying attention to details and having the ability to work independently and under pressure.
DCA offers:
- 6 -month contract.
- 20 days of leave and all national holidays are paid time off.
- Good colleagues in a rewarding and empowering workplace.
- Insurance as per industry standards.
- An interesting and challenging experience, addressing humanitarian needs.
- Training opportunities to help you grow professionally.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut