Administrative Assistant - Sed el Bauchrieh
Kindly mention in the subject the position you are applying for. Your resume will be forwarded to the HR department for review against the requirements for the role in which you have expressed interest. A member of our Human Resources team will contact you soon if your profile is considered for the job vacancy, and if more information is needed. If you are not being approached by our Human Resources team, please consider your application automatically registered in our database.
Caritas Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any Kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.
POSITION OBJECTIVE:
The Administrative Assistant contributes to the efficient day-to-day operations of the Organization office, and supports the work of management and other staff.
DUTIES
- Answer general phone inquiries
- Direct phone inquiries to the appropriate staff member
- Reply to general information requests with the accurate information
- Sort incoming mails, faxes, and deliveries for distribution
- Prepare and send outgoing faxes, mail, and packages
- Follow-up all payments through CRM related to Refugees program and ensure proper settlement
- Forward incoming general e-mails to the appropriate staff member
- Provide administrative support to management and other staff (filing, scanning, CRM, writing mails, Reports, etc…)
- Help the management preparing for any event or conference etc…)
- Reply to the requests of the project coordinators on CRM
- Scan and archive all the supporting documents of the Centers
- Share specific information related to our projects with CLMC’s partners
SKILLS
Business Skills
- Maintain positive working relationships with others, both internally and externally
- Excellent oral and written communication skills
- Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations
- Work cooperatively and effectively with others
- Ability to undertake self-directed tasks when necessary
- Excellent time management skills; attention to detail
- Ability to prioritize tasks by assessing situations to determine urgency
Computer Skills
- Microsoft office – all applications
- Good typing skills in Arabic, French and English
EXPERIENCE & KNOWLEDGE
- 1-2 years in relevant secretarial or administrative assistant position
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Mount Lebanon
- Matn