Senior Accounting and Administrative Officer
Interested candidates who meet the selection requirements are requested to submit their CVs and Cover letter to [email protected] with the subject line "Senior Accounting and Administrative Officer”. Only short-listed candidates will be contacted for an interview.
TERMS OF REFERENCE
Senior Accounting and Administrative Officer
Background:
The Association for the Protection of Jabal Moussa (APJM) is a non-governmental, non-profit organization founded in 2007 for the conservation of biodiversity and preservation of the cultural heritage in Jabal Moussa Mountain and surrounding.
Our mission is to conserve and highlight the unique natural and cultural heritage of Jabal Moussa Biosphere Reserve, empower local communities to achieve collectively their own sustainable socio-economic development, and build effective partnerships with local and international stakeholders.
For more information please visit: www.jabalmoussa.org.
APJM is seeking a qualified Senior Accounting and Administrative Officer who will be responsible for managing the Products Program of APJM and related activities.
Responsibilities and duties:
Accounting and Finance Management:
Establish and maintain an effective accounting and financial management system and improve its internal control procedures in order to ensure transparent, efficient and accurate monitoring and reporting
Handle all financial and accounting matters for APJM such as accounts payable and accounts receivable
Ensure semi-annual organization audit is carried out and annual budget is prepared, and liaise with relevant authorities in this respect
Run regular assessments of the overall financial situation of the Organization
Prepare management reports on a monthly and quarterly basis
Ensure compliance with all local government taxation and labor regulations and prepare fiscal declarations (income taxes, taxes on salaries, NSSF…) and liaise with relevant authorities in this respect
Facilitate all types of audit: internal, external and donor’s
Manage and update the accounting system on daily basis, including data entry
Reconcile cash and bank accounts on a weekly basis
Maintain all financial information up-to-date, secure and confidential
Update APJM assets and prepare the amortization
Prepare financial statements, profit & loss statement, income statement and balance sheet
Petty cash management: send monthly requests for cash, keep updated records for petty cash
Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that relevant records are properly maintained
Maintain an organized filing system for all accounting, financial and administrative documentation (including transactions, contracts, invoices, rentals…)
Project and Program Finances:
Establish and maintain a proper monitoring system to meticulously investigate the progress of APJM’s Business Units: Ecotourism, Food and Handicraft Products, Seedlings, and Publications
Prepare operating reports for each Business Unit with the Program Manager, analyze the data and recommend changes to improve performance
Participate in the budget development of all new projects and the budget amendments of ongoing projects
Monitor the performance of the project expenditures against the project budgets throughout the year and prepare monthly project reports
Timely identify, inform and discuss any issues with the Program/Project Manager
Assist with the preparation of the audits required by donors
Ensure accounting for all grants in accordance with the requirements of the donors
Make sure that all related financial and administrative documentation is properly filed and comply with the donor’s requirements (invoices, payment vouchers, payments…)
Assist the Program/Project Manager in responding to audit inquiries and requests for financial reports
Ensure a proper and transparent procurement process, including the preparation of request for quotations, purchase requests, purchase orders, collection of invoices, making sure that goods were received according to request
Implement purchases following the purchase order system (payment vouchers) and adequate logistics procedures
Administrative Management:
Prepare the payroll and manage employee files and records
Follow up on all rental agreements and timely identify and inform of any arising issues (payment, renewal of contract…)
Follow-up on the renewal of the organization registration and liaise with the relevant authorities
Participating in project activities and events, and supporting project team in logistics
Following-up on office maintenance
Stock inventory management:
Coordinate with Program Managers to ensure stock inventory is regularly updated
Participate in inventory physical counts
Maintain the stock levels to ensure timely availability of products
Create and analyze reports based on stock data: sales, cost, profit margin…
Requirements:
A University Degree in accounting, business administration, finance or related field from a reputable institution is a requirement and a higher degree (Masters) is a plus
At least 3 to 5 years of work experience in Accounting and Administrative Management
Excellent computer skills including: MS Office (high proficiency in Excel is required)
Experience with accounting software required (selecting financial, cost-accounting and inventory/bar code software might be required)
Experience with national human resources laws and NGO systems preferable
Strong analytical and accounting skills, thoroughness and attention to detail
Strong oral and written communication skills in Arabic and English (French is a plus)
Personal attributes: honest, trustworthy, hardworking, and demonstrates sound work ethics
Enjoys team work
Familiarity with the Jabal Moussa Biosphere Reserve is a plus
Duty Station:
Office: APJM-Jounieh
Field work might be required occasionally (in and around Jabal Moussa)
Contract: Full time. Flexibility is essential, occasional work on weekends.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Mount Lebanon
- Keserwan
- Jounieh