Communications Intern

POSITION PROFILE

Internal Comunication:

2.1. Internal Coordination and Communication:

• Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings;
• Send meeting minutes in a timely manner to HQ;

2.2. Filing:

• File properly project documents both in hard and soft copies;
• Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.

External Communication:

1.1 Organizing communications materials

• Assist in collecting, organising and selecting powerful images (and/or video footage) for regular use on ACTED Lebanon and ACTED HQ social media
• Organizing and filing donor’s guidelines and presentations, extracting key information to be presented in a user-friendly manner

1.2 Printable and branded material

• Supporting the development of content, visuals & design of brochures, factsheets, project 1-pagers in line with ACTED’s and the donor’s visibility requirements

• 1. Content generation and social media - support in maintenance of the ACTED social media channels – Instagram and facebook via:
• Assisting in creating simple but effective photo quotes, infographics and social media posts
• Assisting in locating social media focused content from stakeholders, government and UN agencies, and other partners’ postings
• Assisting in identifying powerful stories from the field and from partners, and collecting relevant information (preparing and conducting interviews) and products to promote them
• Monitoring and promoting ACTED presence in the media

1.4 Events/campaigns

• Supporting organization of workshops, campaigns and events as required, including drafting agendas, invitations, taking photographs and assist with same-day coordination

Required professional qualities:

• • University degree in Communications, Social and/or Political Science, International Studies
  • Previous experience working with an international/national NGO would be an asset
  • Strong writing skills and the ability to present information clearly and concisely.
  • Interest and knowledge in humanitarian and development fields is an advantage
  • Experience with maintaining/support in updating professionally social media channels such ad Instagram will be considered as a strong asset
  • Working knowledge of photo editing software, online video publishing and experience with flash
  • Fluency in Arabic and English is required, fluency in French would be an asset

Required personal qualities:

The Communications Intern will be appraised on his/her demonstration of the qualities and competencies listed below as well as from carrying out of the duties in the previous section.

• Diplomacy is required for all interactions with both project beneficiaries, ACTED staff and other project stakeholders. Hence, good organizational and communication skills with international and national staff and rural communities are essential.
• Impartiality, objectivity and confidentiality are imperative; without prior authorization of Project Development Officer, reports and project development documents should not be shared within or outside ACTED without the authorization of the Project Development Officer and kept within the Project Development Unit.
• Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently
• Understanding the nature of work carried out by programmes is necessary for ensuring the relevance and usability of the reports produced. Therefore, a proactive and self-motivated attitude towards gaining a good understanding of ACTED programs is essential. In addition some prior knowledge of project specifics practices is desirable.
• Willingness to learn and capacity to innovate; the Reporting and Communications Intern must be inventive and eager to improve his/her own skills.
• Creativity and thinking outside of the box – interest in visual arts such as photography and filmmaking would be asset.
• Ability to travel to the field, which may include overnight stays, in order to collect information for reports, project proposals and success stories.