Administration and HR Assistant
Applications should include a detailed CV with at least two References. Please send your CV in English, writing in the subject the reference "Administration & HR Assistant" to the following e-mail address: [email protected]. The deadline for submission is March 31, 2023. Any CV submitted without reference will be disregarded.
“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”
Functions
- Draft Order Forms to request Nestle Water for ACTED office
- Draft Order Forms to request stationery and cleaning material
- Draft Order Forms to request staff IDs and Business Cards
- Follow up with printing supplier on receiving the IDs and Business cards
- Follow up with finance department and provide them with needed documents to ensure Landlord payments
- Support the HR & Admin Officer in securing signatures on staff attendance sheets and contracts
- Scan and file staff attendance sheets and contracts
- Support HR & Admin Officer and compliance department in auditing staff files
- Support HR & Admin Manager in drafting and renewing premises and Guest House lease contracts and maintenance agreements when necessary
- Support the HR & Admin Manager on preparing Visa files for international staff
- Participate in the planning of HR related events like team building activity, code of conduct training, etc.
KEY PERFORMANCE INDICATORS
- % of Order Forms drafted on time
- % of landlord paid on time
- % of landlord satisfaction with communication
- % of staff attendance sheets and contract audited, scanned, and filed correctly
Personal and TECHNICAL SKILLS
- Alignment with organizational values and code of conduct
- Good communication skills
- High confidentiality
- Attention to detail
- Basic excel knowledge
- No experience required
- Bachelor’s in Business-Related degree
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut