Consultancy for Supporting Partners in Human Resources (HR)

Kvinna till Kvinna’s Syria Regional Programme January 2017- December 2021, focuses on women´s increased participation, psychosocial support and women´s economic empowerment as well as support to partner organisations’ capacity building, networking and advocacy in the region.

Kvinna till Kvinna’s partner organisations in the Syria Regional Programme vary widely in structure, level of capacity and topical focus; and they operate under different national and operational frameworks, and degree of physical and organisational stability and they are based in the MENA region and Europe.

Purpose of the assignment

The overall purpose of this consultancy is to support two of Kvinna till Kvinna’s partner organisations in the Syria Regional Programme to have improved Human Resources systems, policies, and procedures.

Details of the assignment Deliverables

• Work separately with each of the two partner organizations to review existing Human Resources systems, policies, procedures, tools, and strategies and assess their needs.
• Work separately with each of the two partner organizations to review labor laws in areas of operation and registration.
• Conduct interviews with relevant staff to identify gaps and priorities in Human Resources systems, policies, procedures, tools, and strategies.
• Work closely with each of the two organizations to develop new systems, policies, procedures, tools, and strategies (ex: Salary Scale, Staff Performance, Wellbeing Policy etc…) according to the findings, the need, and the operational context.
• Train relevant staff on how to implement the developed Human Resources systems, policies, procedures, tools, and strategies, in a participatory and interactive approach.
• Finalize and submit the developed systems, policies, procedures, tools, and strategies.

Deliverables and reporting requirements

Inception

• Submit an inception report (around 1-2 pages) explaining how the consultant envisions the process of the assignment and a detailed work plan, including tentative timing.

Implementation

• Review and assess existing Human Resources systems, policies, procedures, tools, and strategies and all relevant documents of each of the partner organizations;
• Support in developing tailored Human Resources systems, policies, procedures, tools, and strategies to each partner according to their operational context and their different needs and capacities;
• Prepare and conduct workshops/trainings for the partner organizations to train on relevant skills approaches and techniques with the support of Kvinna till Kvinna. The workshops are most likely to happen remotely;
• Follow-up with key staff in each partner organisation to discuss and finalize the new Human Resources systems, policies, procedures, tools, and strategies;
• Present to and discuss with management of the partners organizations before finalizing the documents; and
• Submit the version of the Human Resources systems, policies, procedures, tools, and strategies.

Final reporting:

• A final report (format can be discussed) that includes summaries of overall findings, observations, and recommendations per partner organisation to be shared with Kvinna till Kvinna.

Management and organisation

The consultant will be working closely with the Kvinna till Kvinna Syria Regional Programme team. The consultant is responsible for completing and delivering the above specified deliverables to the Syria Regional Programme team and the partner organizations.

The total duration of the consultancy is to be decided between the consultant, the partner organizations and Kvinna till Kvinna’s Syria Regional Programme team, based on a time frame submitted by the consultant in accordance with the points specified in this ToR, but is anticipated to not exceed more than 25 days. The suggested time frame must include sufficient time allocated per organisation including preparation, workshop, analysing the findings, support in developing action plan and follow up. In addition, the consultant shall contextualise the Human Resources policies and procedures to the operational context of partner organisations, and deliver reports to Kvinna till Kvinna on the implementation of the consultancy

Consultant fees shall be specified as fees per day including taxes, social security contributions and VAT. The tender shall state an estimated total value of tender, including expenses such as telephone, internet or postage, and expenses for travel to the Middle East and/or Europe related to the assignment.

Contracted consultant cannot further subcontract the assignment. In cases where the tender includes a team of consultants, their division of work shall be presented.

Required qualifications

• Substantial experience of Human Resources in the Non-governmental Organizations sector
• Good understanding of women’s rights, civil society, and development programming.
• In-depth knowledge of the Syrian context
• Fluency in Arabic and English, both written and spoken.
• Strong facilitation skills and the ability to lead a group through a set process.
• Experience of planning and conducting workshops and trainings.
• Educational requirement: University degree or equivalent of relevance for the assignment.