Assistant Coordinator
Internal interfaces
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General Manager
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Finance Officer
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Communication Officer
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Council of Environment consultants
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Board members
External interfaces
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Workshops participants
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Partners
In close coordination with the General Manager, the logistics officer and the finance officer,
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Ensure that the human resources contracts, invoices and payments are done in due time in coordination with the Finance Officer
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Manage the logistics related to implemented activities
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Ensure follow-up with other team members, and other relevant partners as needed
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Ensure that narrative and financial reporting requirements are met for each project
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Ensure that projects are implemented within the expected timeline, budget, and log frame
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Follow up the selection process of the participants when applicable
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Provide all documents necessary for archiving to the General Managers
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Manage procurement of materials needed for workshop
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Manage cameras landing to film making workshop and make sure it comes back to CoE office
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Be present efficiently during activities and write activity reports
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Update the calendar in the office and online calendar
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Translate documents when needed
Follow up on:
Flight:
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Booking the necessary flight tickets for invited directors (REEF)
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Explaining & supporting artists in their visa procedures if needed
Accommodation:
- Managing the accommodation of all directors, artists, invitees and workshop consultants: place, check in and check outs (REEF and Filmmaking workshop)
Transportation:
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Managing the arrivals and local transport of all directors/artists from the airport to the venue of
Accommodations
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Managing the departures of all directors/artists from their venues of accommodation to the airport
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Ensuring the transportation of consultants to the workshop venues and to accommodation place
Food & Refreshments:
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Managing the preparation of workshops, events’ receptions, refreshments, and cocktails when
Applicable
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Coordinating the team meals during their work days (REEF)
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- عكّار
- عكّار