Finance Manager

Detailed Job Description

Develop, update, and implement financial policies, procedures, and controls to ensure compliance with regulatory standards and donor guidelines.

Manage budgeting processes, including preparation, monitoring, and reporting on budgets to Donors.

Conduct financial analysis, forecasting, and risk assessment to support strategic decision-making and financial sustainability of the NGO.

Oversee accounting functions, including accounts payable/receivable, payroll, and reconciliations, to maintain accurate financial records and submitting accurate reports.

Coordinate and meets regularly with project managers to track project expenses, funding utilization, and grant compliance, while ensuring that there is no over spending and making use of the underspending. 

Prepare financial reports, statements, and presentations for the internal management, and external stakeholders including Head of Operations, donors, partners, Board Members and auditors.

Ensure that the accounting team prepare monthly accurate reports related to bank reconciliation, financial service provider (BOB Finance) reconciliation and monitor their work consecutively. 

Preform weekly cash counts with the admin officer and shares them with the Head of Operations by the end of the week. 

Monitor and conduct spot-checks on cash flow, bank accounts, donor fundings, Fixed assets, and financial performance, and recommend actions to improve efficiency and cost-effectiveness.

Ensure timely and accurate tax filings, audits, and financial reviews as required by law and organizational policies.

Provide guidance and support to Accounting team members and cashier to promote a culture of compliance and integrity, and contribute to capacity building initiatives.

Prepare the monthly staff salaries and volunteer allowance payments while working closely with the auditor and the Head of Operations. Checks the salary payment vouchers prepared by the accounting before proceeding with the signatures. 

Report to the Head of Operation any risk, incident, or discrepancy in a timely and transparent manner.

Resolve any financial disputes raised by the head of operations, upper management, and donors.

Maintain all finance related documents in safe room both as hard and soft copies.

Monitor monthly timesheet %s for all team members before reporting them to the donor. 

Performs as the direct contract with the banks and financial service providers when discussing account processes, implementing transactions, and overlooking challenges.

Support and answer all team questions related to examinations, eligibility, salaries, benefits, taxations and other information, and resolve any internal conflicts.

Review employment and working conditions regularly to ensure legal compliance and look after the health, safety, and wellbeing of all employees in the workplace.

Perform any additional tasks, when requested by the Head of operations, People and Culture. 

Reports to: Head of Operations, People and Culture 

Supervisory Responsibility: Senior Accountant, Accountant, Admin Officer, Driver

Collaborates and Works with: Executive Director, Head of Programs, Project Managers, Procurement, HR, PDQ, and Communication.

Knowledge and Experience

Bachelor's degree in Finance, Accounting, or related field. Master's degree or professional certification (e.g., CPA, CFA) is a plus.

Minimum 5 years of experience in financial management, preferably in an NGO or INGO.

Minimum 4 years of experience in leadership and management.

Strong knowledge of financial principles, budgeting, accounting standards, and donor regulations (e.g., USAID, EU funding).

Proficiency in financial software (ERP Microsoft Dynamics system is a plus) and Microsoft Office Suite, with advanced Excel skills for financial analysis.

Excellent analytical, problem-solving, and communication skills, with attention to detail and accuracy.

Ability to work collaboratively in a multicultural environment, manage multiple priorities, and meet deadlines.

Familiarity with grant management, fundraising, and donor reporting processes is a must.

Detail-oriented and high level of constructive attitude and proactivity.

Demonstrate strong English and Arabic oral and written communication skills.