Senior Finance Officer

Detailed Job Description

Develop, update, and implement financial policies, procedures, and controls to ensure compliance with regulatory standards and donor guidelines.

Manage budgeting processes, including preparation, monitoring, and reporting on budgets to Donors.

Conduct financial analysis, forecasting, and risk assessment to support strategic decision-making and financial sustainability of the NGO.

Oversee accounting functions, including accounts payable/receivable, payroll, and reconciliations, to maintain accurate financial records.

Coordinate with project managers to track project expenses, funding utilization, and grant compliance.

Prepare financial reports, statements, and presentations for the internal management, and external stakeholders including donors, partners, Board Members and auditors.

Prepare monthly reports related to bank reconciliation, financial service provider (BOB Finance) reconciliation, and Cash Counts and shares them with the Head of Operations & HR by the end of the month. 

Monitor and conduct spot-checks on cash flow, bank accounts, donor fundings, Fixed assets, and financial performance, and recommend actions to improve efficiency and cost-effectiveness.

Ensure timely and accurate tax filings, audits, and financial reviews as required by law and organizational policies.

Provide guidance and support to Accounting team members and cashier to promote a culture of compliance and integrity, and contribute to capacity building initiatives.

Prepare the monthly staff salaries and volunteer allowance and checks the salary payment vouchers prepared by the accounting before proceeding with the signatures. 

Report to the Head of Operation any risk, incident, or discrepancy in a timely and transparent manner.

Resolve any financial disputes raised by the upper management and donors.

Maintain all staff-related documents such as contracts, onboarding documents, recruitment, training, performance evaluations, and staff leaves.

Monitor monthly attendance sheets and timesheets for all team members.

Ensure that all timesheets and attendance sheets are signed and approved by the employee, department manager, and HR manager.

Support the Head of Operations & HR in the recruitment process from time-to-hire and time-to-fill. Through preparing job descriptions, posting ads, and managing the hiring process.

Support and answer all team questions related to examinations, eligibility, salaries, benefits, and other information, and resolve any internal conflicts.

Review employment and working conditions regularly to ensure legal compliance and look after the health, safety, and wellbeing of all employees in the workplace.

Perform any additional tasks, when requested by the Head of operations & HR. 

Reports to: Head of Operations & HR

Supervisory Responsibility: Accountant, Cashier, Driver

Collaborates and Works with: Executive Director, Head of Programs, Procurement, HR, MEAL & Grants, and Communication.

Knowledge and Experience

Bachelor's degree in Finance, Accounting, or related field. Master's degree or professional certification (e.g., CPA, CFA) is a plus.

Proven 1-2 years of experience in financial management, preferably in an NGO or INGO.

Proven experience in Humnan Resources is a plus.

Strong knowledge of financial principles, budgeting, accounting standards, and donor regulations (e.g., USAID, EU funding).

Proficiency in financial software (ERP Microsoft Dynamis system is a plus) and Microsoft Office Suite, with advanced Excel skills for financial analysis.

Excellent analytical, problem-solving, and communication skills, with attention to detail and accuracy.

Ability to work collaboratively in a multicultural environment, manage multiple priorities, and meet deadlines.

Familiarity with grant management, fundraising, and donor reporting processes is a must.

Detail-oriented and high level of constructive attitude and proactivity.

Demonstrate strong English and Arabic oral and written communication skills.