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Procurement Officer

Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

Kindly send your CV and Cover Letter to recruitment@himaya.org, mentioning "Procurement Officer"in the subject of your email.

A valid driving licence is mandatory.

himaya is an equal opportunity working environment and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected characteristic. himaya is committed to providing a fair and inclusive workplace where all individuals are valued and respected.

Contact Person Position: 
HR Generalist
Contact Person Email: 
recruitment@himaya.org
Description: 

Responsibilities And Obligations:

  1. Purchase Order Management
  • Approve the Purchase Order Request from program or department managers and administrative coordinators.
  • Select the supplier from the Approved Supplier List (ASL).
  • Initiate ITBs (High Value procurement) and contact the suppliers for quotations, data sheets, catalogues and samples.
  • Review and approve comparative sheets including prices, conditions, terms of payment, and other selection criteria between suppliers and/or previous purchases.
  • Inform the Finance Manager in case of any increase in prices of goods.
  1. Supplier Relationship Management
  • Establish and negotiate contract terms and conditions, and maintain supplier relationships.
  • Evaluate new/old suppliers through the supplier and subcontractor selection & evaluation record in coordination with the Administrative Officers in regional offices.
  • Update the Approved Supplier List on a regular basis and communicate the changes to the regional Administrative Officers.
  • Perform a data entry and identification for any new product (code, details) and suppliers on the Approved Suppliers List.
  • Review and resolve any discrepancies with supplier’s invoices, grievances, claims, conflicts, product non-conformance or quality issues.
  1. Coordination and Documentation
  • Coordinate with the accounting department for payments.
  • Archive all documents and catalogues related to the department.
  • Coordinate the place and time for deliveries of the purchase with the concerned person.
  1. Reporting and Inventory Management
  • Report on a monthly basis to the Finance Manager.
  • Conduct weekly and yearly inventories and submit respective reports to the Finance Manager.
  • Perform quarterly spot-checks in all regional offices, and check the inventories and the assets.
  • Responsible for all logistics activities in himaya premises.
  • Conduct yearly Performance Appraisals with Admin Officers and Coordinators.
  • Monitor the car fleet and verify the mileage and fuel trackers on a monthly basis.
  • Responsible for all mandatory and optional insurance agreement and their renewals.
  • Monitor Partners ‘audit files and ensure compliance.
  1. Miscellaneous:
  • Demonstrate a thorough knowledge of himaya by effectively communicating information about its activities, projects, mission, values, and history.
  • Adhere to the mission and values of himaya by adopting and conveying its core values and concepts in both personal and professional contexts.
  • Participate in all activities and events organized by himaya (e.g., staff care, Christmas events, end-of-year gatherings).
  • Respect the Code of Conduct, the Child Protection Safeguarding Policy, the PSEAH Policy, and all internal regulations

 

 
Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Himaya

Last modified: 
05 Dec, 2024
Intervention Sector(s):
Children & Youth, Human Rights & Protection
Application Deadline:
Thursday, 12 December 2024
Contract Type:
Full Time
Period of Employment:
A one-year contract with a possibility of renewal
Salary
N/A
Salary Range:
1200 to 1500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
 University degree in business or equivalent (economics, logistics, supply chain management, operations management, finance).  At least 2 years of relevant experience.  Excellent communication and organizational skills.  Attention to detail and accuracy.  Excellent command of MS Office. Familiarity with inventory system tool is a plus.
Experience Requirements:
5 to 10 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
Basic
Country/City: 
  • Lebanon
  • Mount Lebanon
  • Matn
  • Fanar