Accountant & Administrative Officer

The Accountant and Admin Officer plays a crucial role in ensuring accurate accounting tasks and smooth administrative operations within the organization. This position involves validating data, managing bank reconciliations, handling petty cash, and ensuring compliance with finance and donor guidelines. Additionally, the Accountant and Admin Officer will assist in office management by improving efficiency, maintaining supplies, managing office maintenance, and coordinating various administrative tasks to support the overall operations of the organization.

Accounting Responsibilities

• Support in the data validation on the PIMS system as needed
• Validate Partners' payments in the accounting system (PIMS) as needed.
• Check the validated data on the ERP that is directly linked to the administration unit.
• Accurate Bank Reconciliations with null differences.
• Manage the filing system (hard and soft copies) to ensure accuracy and compliance with finance and donor guidelines.
• Regular coordination with the head office and field staff for documentation collection.
• Manage petty cash payments and perform regular physical counts in a timely manner while ensuring petty cash replenishment is done on time
• Check Suppliers’ payments and ensure that the procurement department provided all the related documents as per our policies and our Donors’ regulations
• Transfer Beneficiaries' payments via Money transfers agencies
• Assist Internal Auditors by providing support during the yearly audit revision and the preparation of audit reports.
• Assist Finance and Admin Supervisor during external or donor auditors' visits to ensure smooth and efficient processes
• Prepare and gather all required supporting documents that need to be submitted to donors alongside the required financial reports.

Partners Administrative Support:

• Follow-up with the Procurement unit and the field officers on financial supporting documentations needed from partners for all projects.
• Check the validated data on the ERP that is directly linked to the new courses
• Review the related supporting documents and issue their payments (Cheque, letters, or bank transfer, etc…)

Administrative Responsibilities:

• Collaborate with all staff to identify and deliver the required administrative support operations for the organization
• Assist in developing, implementing, and improving office policies and procedures
• Frequently check office and kitchen supply levels and place appropriate orders after obtaining authorization from the admin manager and best prices from suppliers.
• Manage the office maintenance ticketing and follow-up on the yearly maintenance contracts with the Procurement Unit
• Coordinate with the Procurement Unit regarding the Office & Laptops and assets Insurance renewal
• Coordinate with the cleaning service provider to ensure excellent cleanliness of the premises.
• Coordinate with the landlord regarding the building charges, office rent payments and on any new building regulations and keep the records updated
• Handle all employees’ taxi requests and coordinate with taxi/drivers ahead of time
• Maintain the asset records using computerized systems through entering the needed records while comparing the supply invoices with the purchase orders
• Coordinate with DOT Lebanon IT officer on computer asset maintenance

All interested candidates should complete the test before filling out the application:
Test Link:
https://lebanon.learn.dotrust.org/course/view.php?id=587
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DOT Lebanon follows a zero-tolerance policy when it comes to any form discrimination, harassment, and bullying whether verbal, non-verbal, physical, psychological, moral, emotional, sexual and other. Our staff adhere to our organizational purpose and values which are Respect and Human Rights, Integrity, Social Responsibility, Excellence, Transparency and Accountability, and Diversity & Inclusion.
Stemming from our Diversity & Inclusion value, DOTLebanon highly aims to create an inclusive workplace that values diversity and equal employment opportunities without any form of discrimination related to persons’ race, gender, religion, nationality, ethnic origin, disability, age, language, social origin, or other status.
We strongly encourage applications from women, persons with disabilities and people from diverse backgrounds to apply to our vacancies.