Administrative Assistant

Responsibilities:

• Perform administrative and clerical tasks such as scanning, printing, and filing documents.
• Insert leads that come via landline, messages, email, and WhatsApp into the CRM system.
• Contact missed calls until they are answered.
• Prepare and edit letters, reports, memos, and emails.
• Take notes and set reminders for meetings and important tasks.
• Maintain and clean shared and hard copy documents.
• Ensure the office environment is clean, presentable, and hospitable.
• Direct incoming phone calls to the appropriate departments or individuals.
• Assist all departments with their clerical tasks as needed.
• Clear and update property information on the CRM.
• Monitor and review photos before uploading them on Apimo.
• Handle system data backup every month.
• Coordinate with Apimo for PBM (software, website, and technical support).
• Print reports from the punching machine.
• Prepare PowerPoint presentations.
• Troubleshoot and fix hardware and software issues.
• Troubleshoot network issues (routers/switches).
• Monitor and maintain all office computers.

Qualifications:

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Familiarity with CRM systems and data entry.
• Basic knowledge of hardware and software troubleshooting.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Individual property:

Property clearance.

• Make sure all the details are available and ask for signs, pictures, and other availabilities.
• Phone number and email of the contact person, landlord, or brokers.
• Agent name, the date entered, and its reference number.
• After uploading the pictures, make sure to put them in the shared folder.
• Archiving the properties when needed.
• Change the status of the property if it is sold/rented or no longer available.

 Lands:

• Location and Zoning.
• If documents are available for land, scan and put them on the system.

Requirements and skills:

• Proven data entry work experience, as a Data Entry Operator or Office Clerk
• Experience with CRM systems and data programs
• Familiarity with administrative duties
• Experience using office equipment, like Printer machine and scanner
• Typing speed and accuracy
• Excellent knowledge of correct spelling, grammar, and punctuation
• Attention to detail
• Organization skills, with an ability to stay focused on assigned tasks

Our ideal candidate has essential data entry skills, like fast typing, an eye for detail, and familiarity with spreadsheets and online forms. Previous experience as a Data Entry Operator or similar position will be considered an advantage.