UNWFP - Syria Corridor in Beirut - Supply Chain Officer (NOA)

DEADLINE FOR APPLICATIONS

11 August 2024-23:59-GMT+02:00 Eastern European Time (Beirut)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?

If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

ABOUT WFP

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment. 
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

TERMS AND CONDITIONS

Contract Type: Fixed term

Grade: National Officer / NOA
Duration: 12 months
Duty Station: Beirut, Lebanon

Only Lebanese nationals are eligible to apply for this position. 

Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. The initial appointment is subject to a probationary period of one year.

WFP's compensation and benefits package aligns with ICSC standards (http://icsc.un.org). It includes basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.

ORGANIZATIONAL CONTEXT

Over more than a decade, Syria has faced a relentless crisis that has driven hunger and humanitarian needs to unprecedented heights. The convergence of ongoing insecurity, widespread displacement, economic deterioration, infrastructural damage, and inadequate basic services has severely heightened vulnerability among men, women, and children. According to the 2023 Humanitarian Needs Overview (HNO), a staggering 12.9 million people, or 55% of the population, are food insecure, including 3.1 million facing severe food insecurity. Additionally, 2.6 million people are at imminent risk of becoming food insecure. In today's Syria, the minimum wage can only afford a fifth of a family's food needs.

In this dire context, the presence of the World Food Programme (WFP) remains vital. Under its current Country Strategic Plan (2022-2025), WFP continues to provide life-saving and transformative assistance through emergency and targeted food assistance, nutritional support for vulnerable women, girls, and children, early recovery efforts, school feeding programmes, and support for humanitarian partners. Additionally, WFP is innovating service delivery mechanisms to ensure additional transparency and accountability to the communities it serves. Faced with reduced funding, WFP is transitioning to a prioritized assistance framework and seeks energetic, self-driven, and passionate individuals to support its vision of an agile, responsive, and above all person-centric operation.

JOB PURPOSE

Beirut port handles approximately 30% of all shipments for WFP Syria. The incumbent will be responsible to implement WFP standard in logistics and supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities from Beirut to Syria. The Supply Chain Officer will be in charge of the management of port/logistics operations for Beirut, under the overall guidance of Head of Supply Chain based in Syria.

Syria Corridor office in Beirut plays a crucial role in supporting the operation in Syria on many levels, above which is handling and dispatching food shipments via Lebanon to WFP warehouses in Syria. The corridor handles also all the non-food shipments, which is vital for the requesting units in SYR CO, such as program, ICT, security and admin. These items must be dealt with much care and to be dispatched to Syria ASAP and ensure their safe reception there. The Corridor also renders its admin services whenever required to all staff passing in/out Lebanon to/from Syria in terms of airport pick-ups, hotel reservations, PCRs, VISAs, and other services as required.

The Supply Chain Officer (NOA) will plan and manage Beirut corridor operations/activities to ensure the effective and efficient planning, clearance and transport of food and Non-Food Items (NFIs) arriving at Beirut Port to Syria, in addition to other services as requested.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

Within delegated authority, the Supply Chain Officer will be responsible for:

• Effectively manage the Corridor Office to ensure the continued development of a cohesive and high performing team.
• Contribute towards the development of supply chain planning and decision-making processes for WFP Syria ensuring compliance with wider logistics policies and WFP standards.
• Support or manage logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
• Manage the operational aspects of Chartered and liner vessels, cargoes, including checking document readiness, loading, discharging and dispatching operations.
• Effectively execute transportation arrangements and/or customs clearance process with the service providers and shipping agents.
• Closely follow up with all WFP suppliers in regards to the regulations of importation to Syria and the related shipping documents good order and legalization from the Syrian diplomatic missions abroad, commodities package markings requirements, needed certificates etc.
• Maintain the updated CIG (Customs Information Guide) for SYCO for all entry ports/borders.
• Supervise, monitor and report the performance evaluation of the clearing agents and transporters, in addition to other contractors, and provide inputs in the annual performance review.
• Monitor on WFP stocks in the port and coordinate with the CO colleagues on the allocation of the shipments to ensure smooth operation.
• Follow the movement of food and non-food items for the projects and operations from Beirut ports to destinations in Syria and ensure that internal control systems are followed and that all relevant records are maintained.
• Contribute to supply chain by providing technical support and guidance to other CO unit/ services, divisions, particularly for emergency response.
• Collate data and contribute to preparation of accurate and timely reporting, including Key Performance Indicators (KPIs), supporting a WFP-wide view of logistics activities that enables informed decision-making and consistency of information presented to stakeholders.
• Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries.
• Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
• Follow emergency logistics preparedness practices, participate in preparation of CO Logistics Capacity Assessment (LCA), to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Participate in the on-going review of internal processes and procedures and identify ways to increase the day-to-day efficiencies.
• Coordinate with WFP HQ Procurement, suppliers and Government Authorities on rejected shipments stuck at Syrian entry Ports/if any, and propose the best solutions to fix them.
• Liaise with LBN CO supply chain unit where required and support their logistics and port operation activities.
• Other as required.

QUALIFICATIONS AND EXPERIENCE

Education

Master’s degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or Bachelor’s degree with additional years of related work experience and/or training/courses.

Experience

With Master’s: at least one (1) year of postgraduate relevant professional experience in Logistics, Supply Chain and Port Operations. ​
With Bachelor’s: at least three (3) years of relevant professional experience in Logistics, Supply Chain and Port Operations.

Knowledge and Skills 

• Supply Chain Management and Optimization: Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization.
• Planning, Project & Resource Management: Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
• Information Management & Reporting: Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance.
• Market Analysis, Contracting and Operational Execution: Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
• Warehouse and Inventory Management: Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise.
• Technical Assistance and Coordination: Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services).

Language:

• Fluency in oral and written communication in English (Level C) and in Arabic.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

You can access WFP Leadership Framewor through this link: https://docs.wfp.org/api/documents/WFP-0000157166/download/

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.