Logistics Coordinator Assistant

   Introduction:

Médecins Sans Frontières (MSF) / أطباء بلا حدود  is an international, independent, medical humanitarian organization that delivers emergency aid to people in 70 countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

We offer basic healthcare, perform surgery, fight epidemics, rehabilitate and run hospitals and clinics, carry out vaccination campaigns, operate nutrition centers, and provide mental healthcare. Our activities include the treatment of injuries and disease, maternal care and the provision of humanitarian aid. Where necessary, we set up sanitation systems, supply safe drinking water, and distribute relief to assist survival.

Main Objective of the position:

The Logistics Coordinator Assistant will be responsible for assisting the Logistics Coordinator in specific activities and assuming some delegated tasks, according to his/her instructions and MSF standards and protocols, in order to ensure a proper logistics management in the capital and providing support to logistic activities in the projects.

Accountabilities:

• Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital.

• Supporting the Logistics Coordinator and/or the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines

• Organizing and supervising the fleet of vehicles in the coordination base (driver's schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.

• Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication.

• Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately.

• Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.

• Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will ease decision-making.

MSF Context Specific Accountabilities:

• Following & analysing key security events & major crimes in the country and ensure adequate reporting to LogCo.

• Ensuring security practices & fire safety measures (fire safety plans, fire extinguishers, alarm system) are working and in place .

• Following up of mobile SIM cards records and use with consumption management and reviewing the monthly invoices received from GSM companies (Alfa, MTC etc).

• Following up of monthly running expenses of guest houses and invoices after verification to finance team in a timely manner (generator subscription, EDL, water supply , internet  etc).

• Participating actively in exploratory assignments and interventions in emergency situation at any part of the country.

Requirements:

Education : Essential secondary education with further relevant training & Desirable degree in engineering in any technical domain

Experience : Essential two years of relevant experience in fleet management, facility management and safety desirable with MSF or other NGOs, in developing countries.

Languages : Fluency in Arabic and English is required 

Knowledge : •Essential computer literacy (word, excel, internet) and minimum knowledge of ICT networks.

Comptencies : Results and Quality Orientation, Commitment to MSF Principles, Behavioural Flexibility, Results and Quality Orientation,  Teamwork and Cooperation, Stress Management.