Logistics Assistant
Applications should be submitted through this Link and should include:
Detailed CV with at least two References, and
Cover letter (max 1 page)
Please send both documents – in English and in PDF format using the above link.
The deadline for submission is 10 October 2023 . Any incomplete submissions will be disregarded.
“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”
OBJECTIVES
Follow up on ACTED assets
Manage stock and warehouse
Support ACTED staff with IT and other logistics issues
FUNCTIONS
Asset Follow up/ IT Support
Ensure all ACTED assets are registered and codified with numbering (refer to ACTED Log Manual for details);
Ensure that asset is given to users, after completion of “Asset Reception Form”;
Make sure ACTED assets are all in good condition (Motorized assets, office assets, projects tools, office/guest house assets/items. etc.).
Keep the asset list updated
Ensure that e-mail, and IT equipment are functioning properly
Stock/warehouse management:
Ensure all commodities and goods are well organized in the stock by project/program
Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”;
Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill
or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;
Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly;
Ensure the safety and security of stock/Warehouse and ACTED commodities/goods within stock; check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.)
Keeping the stock cards updated
Procurement
Follow-up procurement & supplies for the area in coordination with the country office in Beirut.
Check deliveries follow-up of each procurement contracts;
Procure all projects and office logistical requirements based on ACTED procurement guidelines.
Communication with field office(s) via e-mail, skype or cell phone in order to provide on time procurement supports.
Keeping the order form follow up updated
Carbon footprint
Ensure all data related to electricity consumption, fuel consumption, and any other related information is collected
Ensure all data related to procurement is collected
Retrieve data from purchase orders done the previous month
Keep carbon TITANIC updated per month
Communication
Provide all new comers with necessary communication means
Keep track of phone numbers given to team members
Keep communication list updated
Personal and TECHNICAL SKILLS
Alignment with organizational values and code of conduct
Ensuring compliance, transparency and accountability
Dedication and commitment
Strong Organization skills
Excellent communication skills
Excellent time management
Good negotiations skills
Thinking outside the box
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut