Admin and logistic Officer
Requires a Cover Letter?:
yes
Contact Person Email:
Description:
The Logistic/Admin Officer will work under the direct supervision of the Administration & Financial Manager to perform the following tasks and duties:
Responsibilities:
Administration:
- Maintain the reception desk at the office and answer general phone calls
- Be responsible of the Petty Cash register for the administrative expenses
- Be responsible of the administrative budget and its Purchase orders
- Be responsible for the office inventory
- Maintain general administration files
- Respond to administrative requests from other members of the work team
- Generate emails, reports and memos as needed
- Schedule appointments and meetings as needed
- Take meeting minutes and generate reports as needed
- Provide general support to visitors
- Maintain contact lists
- Draft contracts as needed
- Conclude and follow up contracts and agreements for the maintenance of all devices required to work at the headquarters of the institution and various work sites
- Make arrangements for securing the institution’s headquarters and various work sites
- Responsibility for arranging and maintaining the headquarters of the Foundation, its proper use, its renovation and its general appearance
- Responsibility for all the institution’s purchases of equipment, furniture, etc. in the headquarters and various work sites, and to follow the financial and legal rules in the procurement process
- Confirm the attendance schedule with the participants in the meetings, workshops, or other events, including issuing invitations and following up to confirm attendance
Logistics:
- Make travel, transportation and accommodation arrangements
- Be responsible for office maintenance and utilities
- Be responsible for office supplies
- Be responsible for the logistical arrangements of the activities of the institution’s programs, including flight reservations, training workshop venue arrangements, accommodation and travel accounts, visits to workplaces
- Finding places for holding meetings, training and festivals, and confirming reservations, including following up on contracts related to that
- Overseeing logistical services at meetings or events, including coordination between staff and volunteers on various occasions
- Preparing and supervising hospitality details such as schedules, local information, and contact lists for guests, participants, or employees
Human Resources:
- Keep updated employee files
- Maintain leave register and follow up on regular employee vacations and others
- Handle all HR operations such as entering data into the HR database and personal files and keeping them up-to-date in order to facilitate HR processes management.
- Follow up on the related clerical aspects of vacancies and employment such as personnel request forms, posting job ads, and calling candidates for job interviews
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
Last modified:
25 Oct, 2022
Intervention Sector(s):
Culture, Development
Application Deadline:
Friday, 11 November 2022
Contract Type:
Full Time
Period of Employment:
Permanent
Salary
N/A
Salary Range:
1200 to 1500 (USD)
Education Degree:
Masters Degree
Education Degree Details:
Requirements:
● University degree in Management, Administration, Business or a related academic field, or equivalent
● Legal residence in Lebanon and based in Beirut
● Minimum 4 years of work experience in the management field.
● Proficient in all MS Office software
● Excellent English and Arabic language skills
● Excellent time management skills and ability to multitask and prioritize work
● Ability to work with a diverse team and under tight deadlines
Experience Requirements:
3 to 5 years
Arabic Language:
Fluent
English Language:
Excellent
French Language:
Good
Country/City:
- Lebanon