Procurement and Logistic Assistant

The Procurement and Logistics Assistant supports the project team in overseeing the implementation of the project onsite.

SPECIFIC DUTIES AND RESPONSIBILITIES

Procurement:

• Procure all materials and equipment ordered in a cost-effective and transparent manner
• Negotiating the best deals for pricing and supply contracts.
• Reviewing and analyzing all suppliers, quality, and price options while maintaining transparency of the process as per the procurement policy.
• Preparing supplier contracts and purchase orders and submitting for management approval.
  Implement and manage assets management system with the support of the Finance Department
• Perform routine communication, coordination and planning with all departments to ensure integrated internal controls, timely order and delivery of supplies, services and equipment, timely payment of vendors and full, auditable support documentation
• Coordinate with Finance, and projects to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
• Perform monthly inventories of all assets with the support of relevant departments

Logistics:

• Support in the organization of training sessions for children and caregivers (room preparation, transportation, etc.) and ensure quality implementation.
• Support logistically the development and review of the training modules and ensure relevant follow-up.
• Handle the office maintenance (follow up on issues related to electricity, motor, renovation, etc.)
• Advise and assist other team members within the scope of your expertise and capacities when needed.
• Attend group sessions with beneficiaries when needed.
• Ensuring sound partnerships with suppliers maintaining responsiveness and positive communication.
• Taking care of logistical needs of staff and events (e.g. hiring bus, booking a space, preparing the space before the event…)
• Work with team members to complete duties as needed

   

QUALIFICATIONS & EXPERIENCES

• Bachelor’s degree in business administration, accounting, or related field is desirable
• Solid knowledge and understanding of procurement processes, policies, best practices, and systems, with knowledge of major donors’ guidelines
• At least 1-3 years of relevant experience in procurement, logistics, or closely related areas, especially at NGOs
• Ability to manage sensitive and confidential information
• Ability to negotiate, establish, and administer contracts
• Ability to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Ability to work well with management and staff at all levels
• Excellent interpersonal and communication skills, creativity and flexibility
• Ability to analyze problems and strategize for better solutions
• Good organizational, coordination and time-management skills
• Excellent command of written and spoken Arabic & English
• Excellent Microsoft Office Skills, especially Microsoft Excel

About Red Oak

Red Oak is a Lebanese NGO. It promotes innovative approaches to existing social, educational and cultural structures through education, art, art therapy and mental health, for the protection of children, and the empowerment of women and girls, with a special attention for people with disabilities.