Coordination and Administration Officer
Requires a Cover Letter?:
yes
Application Submissions Guideline:
All candidates are required to present the following documents:
- An up-to-date Curriculum Vitae (CV);
- Cover Letter detailing how the candidate fits the profile; and
- A list of 3 references
Candidates must send their applications with the required documents attached to [email protected]
The subject of the application should read “Coordination and Administrative Officer”.
- Only shortlisted candidates who meet the criteria will be invited for interviews.
- Incomplete applications will not be considered.
- • Incomplete applications will not be considered.
Contact Person Name:
Tony El Mir
Contact Person Position:
Operations Manager
Contact Person Email:
Description:
Project Management:
- Work with YMCA Operations Manager and Head of Programs to develop and maintain standardized project management tools and guidelines
- Provide support and guidance to the operations team on the project management cycle
- Supervise the operations team to ensure projects are implemented in an efficient manner
- Provide day-to-day support and coordination, including administrative and financial support. address issues and report any challenges or bottlenecks to the Operations Manager;
- Conduct periodic risk assessments to update implementation plan accordingly;
- Monitor adherence to grant agreements, policies and procedures and relevant external and internal rules and regulations;
- Responsible for providing quarterly reports and other ad hoc reports to meet donor and internal requirements;
- Support in building the capacities of the operations team on donor guidelines and requirements and project management tools
- Ensure MEL and detailed implementation plans, stakeholder analysis, risk matrix and relevant tools are developed and in place for each grant
- Ensure the budgets are managed effectively, value for money is obtained, and all expenditures are authorized appropriately, supported with documentation, and in line with policies/procedures.
- Ensure timely and accurate reporting of activities, monthly expenditure reports against approved budgets and log frames
- Ensure funds expenditures within budget parameters, in line with programme activity plans and financial policies and no over or underspend
Programme Quality Delivery:
- Regular/ Routine monitoring of the project work plans, financial/cash flows, and milestones.
- Coordination with the Operations Manager to ensure projects adhere to the quality benchmarks (SoPs, Sectors Guidelines, partnership guidelines as well)
- Maintain a close working relationship with technical teams to support coherence in approaches, raising and follow up on key issues and strategy development.
- Coordination and production of project reports and other deliverables.
- Organize and participate in field visits by donors and partners
Monitoring & Evaluation
- Support monitoring and evaluation efforts to document project outputs, outcomes, and impact to inform donor and other internal reporting;
- Ensure that technical quality and standards are considered and respected during project implementation;
- Ensure the project progress is effectively monitored through regular data collection, analysis of indicators and activities and documented with proper sources of verification;
- Advise project team to adapt the implementation of the project according to monitoring and evaluation findings;
- Advice on and assist with project reviews conducted by internal and external monitoring and evaluation team;
Required Skills & Experience
- Minimum of five years of experience in project management (NGO is a must)
- University degree in social science or related discipline
- Proven track record of working in a similar capacity with the national and/or international NGOs in the region;
- Highly skilled in report writing in both languages (Arabic and English – French is a plus);
- Excellent oral English and Arabic communication skills
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint)
- Strong organizational and problem-solving skills
Competencies
- Anticipates problems and regularly provides solutions.
- Demonstrated capacity to innovate and think creatively
- Efficient in meeting commitments, observing deadlines and achieving results
- Calm in stressful situations
- Identifies priority activities and assignments
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
Last modified:
16 Sep, 2021
Intervention Sector(s):
Business & Economic Policy, Children & Youth, Labor & Livelihoods
Application Deadline:
Wednesday, 29 September 2021
Contract Type:
Full Time
Period of Employment:
2021-2024
Salary
TBD
Salary Range:
1200 to 1500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Experience Requirements:
5 to 10 years
Arabic Language:
Excellent
English Language:
Excellent
French Language:
Good
Country/City:
- Lebanon
- Mount Lebanon