Information management officer

DUTIES:

• Participate in the development, implementation and review of information management needs and solutions.
• Work closely with the Registration Team to ensure consistency and inter-operability between registration data and other operational data sets, and consistency between regional registration and information management strategies, as well as on population statistical reporting.
• Implement and regularly update the Information Management Strategy and the Dissemination Plan for all information management related products produced by the relevant sector or agency.
• Design necessary data collection forms, ensuring that the purpose and use of data collected is clear and that questions are simple, clear and collectable.
• Organise and manage data input from data collection forms and conduct initial analysis of the data.
•  Based on the data collected, conduct needs and gap identification for the relevant sector.
• Document and maintain information management, records retention and archiving processes and procedures, including the training and support of staff in their use.
• Proactively gather information from relevant cluster partners, UN agencies and other organisations which may be of use to the employing agency or cluster for informing decisions.
• Develop an information-sharing platform as a web-portal. 
• Update 4W matrix with information and data from the relevant sector.
• Identify appropriate secondary data and information resources.
• Provide information management services to support population data management activities including population estimation, information flows from established systems, movement tracking, standardsetting/promotion and dissemination.
• Participate in Cluster and inter-cluster meetings representing the deploying organisation, and provide the necessary support in presenting the relevant data and information.
• Provide advice and council concerning information management issues and industry trend to Head of Office.

SKILLS, Qualifications and General Requirements for all levels:

• Strong Qualifications in information management or related discipline and/or demonstrated experience in an information management role.
• Qualifications and/or demonstrated experience in information management or related discipline.
• Practical experience in the development, use and administration of an electronic document management system
• Demonstrated experience in providing effective support and training to develop staff in their use of the information management system, facilitating the organization’s ability to meet legislative obligations.
• Professional technical experience matching the above-mentioned duties and responsibilities.
• A minimum of 1-year international humanitarian field experience.
• Relevant educational background and knowledge of the UN.
• Knowledge and understanding of the complexity related to refugee.
• Proficiency in one (preferable two) languages. English is obligatory, while French or Arabic is an advantage.
• Proven skills to analyze statistical information
• Possesses Advanced Excel skills (e.g. pivot tables, functions, etc.).
• Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa.
• Ability to compile and holistically analyze diverse datasets.
• Demonstrated information management skills.
• Demonstrated understanding of different data collection methodologies.
• Understanding of relational data theory.
• Experience in web design and software development and programming is an asset.