Office Assistant – Administration & Communication

Main Responsibilities
Office Assistant

Manage the office reception desk: greeting guests, answering and transferring calls, taking messages
Maintain office filing system
Monitor and order office supplies - Deal with vendors/suppliers
Distribute/file all incoming mail and register incoming + outgoing mail
Perform general reception duties; answer incoming calls, take messages when necessary
Maintain the office equipment; call for repairs
Plan meetings and monitor the office meeting rooms occupancy
Type letters and documents when needed
Organize travel and accommodation
Manage the CEO’s agenda; book meetings and appointments, both internally and externally

Communication Assistant

Assist in the production of company related material & stationery, and follow up on printing/production orders & delivery - Marketing material (flyers, brochures, social media, e-mail marketing, etc.), events material, corporate identity
Follow-up on print and online ad material. Liaise with ad agencies, magazines, etc. accordingly
Website content management
Incorporate changes and revisions to existing layouts

Experience

Bachelor Degree with basic knowledge of the Adobe package
Fresh Graduate

Skills

Efficient, self-motivated and organized
Good communication skills
Trilingual (English, French, Arabic)IT literate