Project Officer

Aktis Strategy is a new organisation led by some of the world’s foremost consultant practitioners in problem-solving for fragile and conflict-affected countries. With knowledge and expertise across the spectrum of security sector reform, political governance and justice/rule of law, Aktis specialises in devising, managing and evaluating complex programmes to address challenging political and institutional problems. From organisational change projects with the security forces in fragile states, complex governance reform programmes, to advanced analytical programmes, Aktis personnel have demonstrated their excellence at delivering innovative management consultancy support in some of the most challenging situations
Key responsibilities
Project Support
Under the supervision of Project Managers and Coordinators the Project Officer will be responsible of the following functions:

Support to event management: booking venues, caterers, liaising with facilities’ managers, ensuring sufficient staffing levels;
Preparation and formatting of documents;
Filing and scanning documents;
Language support through translation and interpretation in office, at meetings and trainings as required; coordinating with and managing external language assistants;
Organization and implementation of the procurement processes, including preparation of terms of reference, publication of bidding invitations, receipt of offers and quotations and their corresponding evaluation;
Coordination of the effective delivery of goods and services and necessary inspections;
Prepare travel arrangements, tickets and hotel bookings;
Participate in office meetings, writing and editing minutes and notes;
Ensure timely payment of bills;
Scanning of finance vouchers and receipts and entry into accounting software;
Support to office budgeting and expenditure tracking;
Assist in substantive tasks such as research when required;
Developing positive professional relationships with Aktis staff and associates;
Processing staff and associate timesheets and expense claims;
Additional tasks as assigned.

 
Requirements
Professional Experience
The successful candidate will have:

Previous experience in a project support / administrative role;
Used information management systems and ensured up-to-date filing systems;
Regularly used MS Word, Excel, Powerpoint and Outlook (MS Project would be an advantage).

It would be advantageous if this person has:

Experience of working for an international company;
Experience of working in the international development or professional services sector;
Prior experience of daily bookkeeping and weekly financial reconciliations.

Personal attributes and skills
The successful candidate will:

Have verbal and written fluency in English and Arabic;
Be educated preferably to at least masters’ level in a relevant subject (e.g. development studies, international relations, economics, social sciences, political science);
Have a desire to take on a challenging, fast-paced role in an expanding company;
Possess strong time management skills and a proven ability to multitask;
Have effective communication and inter-personal skills;
Have excellent writing and reporting skills;
Be a self-starter who strives for excellence, takes the initiative, and naturally sees opportunities for change and improvement;
Be a person who gains the trust and respect of his/her colleagues, has the highest level of integrity, is a team player and provides leadership to his/her reports.