Finance & Administrative Assistant

We are seeking a dedicated and organized Finance and Administrative Assistant to join our team. The ideal candidate will have a high-level of self-awareness, cultural sensitivity to marginalized and diverse groups, have at least two years of experience in administrative, financial, and logistical support roles. This position will play a crucial role in organizing logistics for travel, workshops, events, and online meetings, preparing payment requests, following up with vendors, and maintaining documentation.

ESSENTIAL JOB FUNCTIONS:

• Administrative Support:
  • Assist in the day-to-day administrative tasks.
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Update and track the office inventory list
• Financial Support:
  • Prepare and process payment requests.
  • Assist in budget preparation and expense tracking.
  • Follow up with vendors regarding invoices and payments.
  • Coordinate with other finance team members
• Logistical Support:
  • Organize logistics for travel, including booking flights, accommodations, and transportation.
  • Coordinate logistics for workshops, events, and online meetings.
  • Ensure all necessary materials and equipment are available for events and meetings.
  • Support the Operations Manager in the procurement and goods and services for the office and program.
• Documentation:
  • Maintain and update admin and financial documentation and records.
  • Ensure all documents are properly filed and accessible on IWPR database.
  • Assist in the preparation of financial and admin reports.

QUALIFICATIONS and REQUIREMENTS:

To be considered candidates are required to possess the following qualifications:

• Education:
  • Bachelor’s degree in business administration, finance. management, or a related field preferred.
• Experience:
  • Minimum of two years of experience in a similar role.
  • Experience in administrative, financial, and logistical support.
• Skills:
  • Excellent organizational and time-management skills.
  • Strong attention to detail and problem-solving abilities.
  • Proficiency in MS Suite and MS 365 (Word, Excel, Outlook).
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
• Languages
  • Fluent in Arabic and English
  • Fluency in French is a plus