Human Resources Assistant

Position in the organisation

The Human Resources Assistant is part of the Human Resources department reporting to the Human Resources Coordinator.

S/he does not manage staff.

Staff Onboarding and Departure

• Maintains an up-to-date staff records, including a confidential filing system for all staff and HR processes in soft and hard copies;
• Maintains up-to-date insurance records upon arrival and departure of staff.
• Maintain up-to-date NSSF and MOF staff records upon arrival and departure of staff.
• Keeps track of holidays and sick leaves of all national  staff; and maintains its filing system

• Ensures that all job descriptions are updated and uploaded to I-talent;
• Prepares contracts to all new staff according to the job offer and ensures their signature on time;

• Prepares all staff administrative documentation( staff requests, certificates, deed of discharges);

• Prepare the onboarding plan with relevant managers and technical team.

Result area: Ensure that all staff onboardings and departures are happening in an efficient and effective manner.

Recruitment & Induction

• Supports with Interview for some position

• Prepares vacancy texts and posts them online;
• Arranges interviews after coordination with line managers;
• Checks references of selected candidates prior to employment;
• Prepares offers for selected candidates
• In consultation with the HR Coordinator prepares and send offers potential candidates,
• Participates in interviews for junior positions.

Result area: Recruitment processes are implemented in such a way that positions are filled on time;

Payroll

• Updates the payroll following the arrival and departure of staff or upon any other change that would affect the staff’s salary.
• Ensures that all staff have submitted their timesheets on the system.

Result area: All relevant payroll information is processed in such a way that staff are paid on time.

Policies & Procedures

• Promotes War Child’s Policies within Lebanon, especially those related to HR; encourages best practises;

Result area: All policies and procedures are implemented in such a way that staff wellbeing is ensured.

Knowledge and Experience

Bachelor’s degree in Administration or similar degree;

Minimum of 1 year of relevant experience in a similar position preferably within an INGO;

Skills

Strong computer skills, Microsoft office and especially Excel;

Good English skills;

Good Arabic skills;

Cultural sensitivity;

Result-oriented;

Ability to maintain a high level of accuracy confidentiality at all times;

Team player;

Flexibility;

Good facilitation skills;

War Child has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of UNCRC, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. WCH also adheres to strict safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.