Administrative Assistant

The Administrative Assistant is entitled to exrt the following tasks:

• Screening incoming communication (phone calls, internal communication within the staff and, and the incoming courier)
• Receiving and directing visitors
• Word processing
• Filing and faxing
• Assist staff meetings and writing minutes of meetings
• Arrange meetings.
• Assist with overflow work upon the direction of the executive director
• Maintain LADE’s mailing lists (partners, board, donors, members…)
• Securing information by completing database backups
• Routing correspondence when needed
• Drafting letters and documents in close coordination with the Communication Officer
• Initiating telecommunications.
• Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Responsible for the day-to-day office admin requirements.    
• Attend weekly staff meetings
• Help in logistics and procurement

Education

• TS or any equivalent degree in Secretariat or any related field
• Fluency in written and spoken English, and Arabic

Experience

• At least 2 years of experience in NGOs

Computer

• Expert in Microsoft Office, extensive software skills are required
• Internet research abilities

Skills and personal traits

• Excellent planning & organizing skills
• Ability to work under pressure
• Good leadership and communication skills
• Results oriented
• Commitment to LADE’s Identity & values
• Creative in developing solutions to problems