Field Operation Manager- Akkar Region

Reporting Line

The FOM  reports to the Country Director.

S/he supervises the Project field staff and Coordinator(s).

S/he closely works, at the country level, with the support functions (Finance, Logistics, Administration, etc.).

Place of Work

S/he will be based in Akkar.

Target Area: North Lebanon; Akkar Governorate

Under the supervision of the Country Director, the FOM is responsible to:

General Responsibilities

Supervise and guide the full implementation, management, coordination, and achievement of expected outcomes of GATE projects in Lebanon.

Implement GATE strategy in a timely, effective, and efficient manner.

Participate in the production of quality narrative, in coordination with the management staff and in compliance with GATE and the donor’s expectations.

Specific Responsibilities

Project Implementation

In coordination with the Country Director and the Project Coordinator(s), develop effective and efficient Work-Plans, detailing each required step to achieve GATE’s objectives, in compliance with the contract(s) signed with the donor(s).

Closely follow up on the implementation of the Work Plan, and, if necessary, take any corrective measure to ensure timely implementation of the activities and/or revision of the Work Plan.

Guide the Project staff  in their day-to-day work, ensuring that the activities are planned efficiently and implemented in compliance with contract(s) signed with the donor(s).

Undertake frequent field missions, ensuring that the project activities are effectively implemented in line with work plan requirements, and as described in the progress reports, in compliance with the contract(s) signed with the donor(s).

Manage her/his subordinates, ensuring that a proper team spirit prevails.

Report to the Country Director, in a timely manner, any discrepancy, challenge, or difficulty met during the planning and implementation of the activities, especially when it could affect the achievement of GATE’s objectives, and/or the relationship with the communities and target groups.  

Finance, Administration and Logistics

Closely coordinate with the different support departments, namely Finances, Administration, Human Resources (HR), and Logistics, to ensure the proper allocation of the necessary resources for an efficient and effective implementation of the project(s).

In coordination with the Project staff, with guidance from the Country Director, supervise and validate the budget plans and budget/logistics / administrative documentation, necessary for the allocation of resources for the implementation of the planned activities.    

Ensure that her/his subordinates comply with GATE’s administrative processes and procedures.

When required, participate in the HR procedures (recruitment, performance management, staff development, etc.). This will include ensuring that her/his subordinates have performance objectives and are fairly managed according to performance.

Participate in the elaboration of accurate financial reports, as requested by the Country Director, in collaboration with the Finance Manager.

Monitoring, Evaluation, and Reporting

At the beginning of each project, participate in the development, of the M&E Plan, tools & templates, under the supervision of the Country Director.

Together with the M&E Officer, the Reporting Officer, and the Project staff, ensure that data on program beneficiaries, processes, progress, and performance are collected, entered, and analyzed in a timely fashion, and documented in line with DQA requirements, using the proper project tracking tools designed under the supervision of the Country Director.

Follow up with Project staff on the implementation of programmatic activities, in line with the projects’ work plans and M&E plans (Timelines, Milestones & Targets).

Review the field completed M&E forms (ensuring accuracy, completion & timeliness of datasets & forms).

Participate in the timely development, review, and editing of periodic consolidated project reports (e.g. monthly, quarterly, or final reports), submitted by the Project staff, comparing reports against M&E forms kept on file, in compliance with GATE and donor’s requirements and contractual obligations;

Send the final reports to the Country Director for approval and Submission.

Follow up with the Project staff on inconsistencies, resolving data discrepancies, highlighted by the Reporting Officer, upon reviewing and comparing monthly reports to M&E forms.

Conduct periodic data quality checks, in coordination with the Country Director.

Secondary Responsibilities

Participate in the elaboration of project proposals (narrative, operational and financial).

If requested by the Country Director, participate in coordination meetings with the authorities and/or partners.

Complete any additional task, as requested by the Country Director.

In addition, like all GATE Staff

Comply with internal policies, ensuring that activities and their performance comply with what is established in GATE’s Code of Conduct and other Policies.

Work as a team member to achieve GATE’s goals.

Manage in a transparent way GATE’s resources, fulfilling effectively and efficiently the tasks entrusted.

Propose, constructively, alternative solutions to problems that arise in the target area.

Core Competencies Required

People and Management Skills: Ability to work independently and in a team, demonstrate management skills and leadership.

Communication Skills: Well-developed written and oral communication skills both in English and Arabic. Able to communicate clearly and sensitively with relevant institutions and organizations, internal and external stakeholders as a representative of GATE. These skills include effective negotiation and representation.

Integrity: Work with trustworthiness and integrity and has a clear commitment to GATE core values and humanitarian principles.

Resilience/Adaptability and flexibility: Works and lives in a flexible, adaptable and resilient manner in line with the humanitarian nature of GATE core activities.

Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally acceptable manner.

Knowledge and skills: Requires general finance, administration, reporting, monitoring and evaluation, project management, and information management and telecommunication skills.

Confidentiality: Appreciation and understanding of confidentiality and use of discretion when dealing with employment/staff matters.

Technical Competencies

Bachelor's degree (Master's degree is a plus), preferably in related fields.

Strong communication and interpersonal skills, a proficiency level of the local official language and English language both in writing and speaking.

Excellent word processing and IT skills, including knowledge of a range of software packages and comprehensive capabilities in Microsoft Office (Word, Excel, PowerPoint).

Management of people, administration, project management, reporting, monitoring and evaluation, general finance knowledge, experience with working and interpretation with data (preferable presentation of the documentary evidence);

Flexibility to manage different tasks effectively and willingness to put in extra hours when required.